IT - ADMIN - Enterprise Project Manager - Advanced

Daily Duties / Responsibilities

Project Management Responsibilities

• Lead end-to-end project delivery, including scope, schedule, budget, risk, quality, communication, and resource coordination.
• Develop and maintain project plans, RAID logs, communication plans, status reports, and executive updates.
• Manage cross-functional teams including internal IT, vendors, SMEs, and agency partners.
• Facilitate work sessions to validate scope, requirements, and deliverables; maintain alignment with sponsors and stakeholders.
• Identify risks and issues; recommend and implement mitigation strategies.
• Support procurement processes as needed (RFPs, SOWs, vendor oversight) consistent with state and Admin procurement standard.
• Ensure compliance with agency policies, security requirements, records management standards, and project governance frameworks.

Business Analysis Responsibilities

• Lead structured requirements elicitation including interviews, workshops, journey mapping, process modeling, and data analysis.
• Document clear, testable requirements: business, functional, nonfunctional, user stories, and acceptance criteria.
• Define current-state and future-state processes, workflows, and data flows; quantify KPIs and business value.
• Translate requirements into solution designs in collaboration with architecture, security, data, and infrastructure teams.
• Evaluate build-vs-buy options and support creation of diagrams, models, and integration patterns when required.

Change Management & Adoption

• Develop change management and communication plans.
• Coordinate UAT, cutover activities, readiness planning, and post-launch support.
• Support adoption using metrics, user feedback, and continuous improvement loops.

Documentation Deliverables

Deliverables may include but are not limited to:

• Project Charter
• Requirements Documents / User Stories
• Process Diagrams & Data Flows
• Project Schedule & Work Breakdown Structure
• RAID Logs & Decision Logs
• Status Reports & Dashboards
• Communication Plans
• Procurement-related documentation (as applicable)

Required Skills

Preferred Skills (Rank in Order of Importance)

• Minimum 7 years project management experience with moderate to high complexity.
• Demonstrated experience in business analysis and process redesign.
• Minimum 5 years' experience managing IT, regulatory, compliance, or enterprise-level initiatives.
• Simultaneously manage multiple work efforts.
• Strong schedule management and resource planning skills.
• Ability to identify, map, and re-engineer business processes.

Additional Skills

• Ability to work independently with limited supervision and communicate effectively with all levels of the organization.
• Ability to work with diverse technical and business teams and maintain confidentiality.
• Ability to work at a high-volume and fast pace.
• Deadline driven.

Required Education

• Bachelor's degree required.

Preferred Certifications

• PMP, PMI-ACP, or comparable certification preferred.