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IT Administrative Assistant

TekWissen LLC

Worcester, MA

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JOB DETAILS
SALARY
$30–$34
LOCATION
Worcester, MA
POSTED
6 days ago
Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. This Client's mission is to discover and deliver innovative medicines and solutions that address complex health issues and enhance people's lives.

Position: IT Administrative Assistant
Location: Worcester, MA, 01605
Duration: 7 Months
Job Type: Temporary Assignment
Work Type: Hybrid
Job Summary

The IT Administrative Assistant is an individual contributor role that provides administrative, and basic technical support to the local IT leadership and team. This role helps ensure smooth day to day operation of East Coast IR activities by coordinating schedules and meetings, maintaining documentation and trackers, and supporting routine IT and business processes.
Key Responsibilities
  • Provide calendar and meeting support for IT leaders and the broader IT team and visitors, including scheduling, rescheduling, and coordinating logistics for in person and virtual meetings.
  • Prepare, format, and proofread IT related documents, presentations, spreadsheets, and reports, ensuring accuracy and consistency.
  • Maintain organized electronic filing and shared repositories for IT documentation (e.g., team files, meeting notes, standard procedures, project trackers).
  • Support basic data entry and updates in IT trackers, logs, or systems (e.g., project lists, asset or request trackers) as directed.
  • Assist with coordination of IT team events, workshops, and training sessions, including agendas, attendee lists, materials, and local logistics.
  • Help process routine administrative tasks such as invoices, purchase requests, basic vendor documentation, and expense reports in alignment with established processes.
  • Monitor and help coordinate local IT office or team supplies (e.g., standard office materials, meeting materials) according to guidelines.
  • Support onboarding logistics for new members of the IT team (scheduling introductions, sharing team materials/checklists, helping with standard setup steps as directed by IT staff).
  • Assist the IT leaders and team in travel scheduling and processing of expense reports.
  • Perform other administrative duties as assigned to support the effectiveness of the Worcester IT organization.
  • Serve[SL1.1] as a point of contact for building issues. Communicate security issues, cleaning needs and maintenance requests through the proper channels.
Required Qualifications
  • High school diploma or equivalent.
  • Experience in an administrative or support role or technical environment, or relevant training.
  • Proficiency with standard office software and collaboration tools (email, calendar, word processing, presentations, spreadsheets, and virtual meeting tools). MS Word, Excel, PowerPoint, Teams. Website management experience is a plus.
  • Strong organizational skills with attention to detail and accuracy.
  • Clear written and verbal communication skills.
  • Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast paced environment.
  • Demonstrated ability to handle confidential information with discretion.
Preferred Qualifications
  • Prior experience supporting an IT function or other technical team.
  • Familiarity with common IT or business systems (for example, ticketing, asset, or document management tools) as a user.
  • Experience supporting multiple stakeholders or leaders simultaneously.
  • Ability to work independently with minimal day to day direction while knowing when to seek clarification.
Key Competencies
  • Service orientation and responsiveness to stakeholder needs.
  • Collaboration and teamwork across functions and locations.
  • Problem solving and resourcefulness.
  • Flexibility, learning agility, and comfort with technology.
TekWissen Group is an equal opportunity employer supporting workforce diversity.

About the Company

T

TekWissen LLC

WE THE TEKWISSEN PEOPLE

TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.

To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.

Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.

It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.

Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.



COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2009
WEBSITE
http://www.tekwissen.com/

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