Key Responsibilities
Administrative Support
· Provide structured support, ensuring priorities, schedules, leadership meetings, and key activities are organized and executed effectively.
· Assist with annual planning, budgeting, reporting cycles, and preparation of leadership materials.
Project & Initiative Coordination
· Support the Director of IT Projects in tracking major IT initiatives, including milestone preparation, governance checkpoints, and dashboard development to enable accurate leadership reporting and oversight.
· Coordinate recurring review processes (quarterly updates, metrics reporting, governance reviews) across IT functions.
Communication & Presentation Support
· Develop, edit, and format presentations, reports, briefings, and correspondence for internal and external audiences, maintaining professional communication standards.
Operational & Organizational Support
· Coordinate incoming requests, audit and governance materials, and shared IT leadership resources to ensure alignment, accuracy, and timely follow-through.
· Provide logistical and administrative support for department meetings, training sessions, vendor coordination, and peak operational periods.
Requirements
· Bachelor's degree preferred, or equivalent experience in a professional administration position.
· 3+ years' experience supporting senior leaders or teams in a professional services, law firm, or corporate IT environment.
· Strong organizational, planning, and multitasking skills with high attention to detail.
· Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook); experience with Teams, SharePoint, and scheduling tools preferred.
· Excellent written and verbal communication skills, with ability to prepare polished materials for executive audiences.
· Ability to handle confidential information with discretion and professionalism.
· Proactive, resourceful, and adaptable in managing competing priorities.