IT Applications Project Manager

Description:
Diversified Systems is searching for an IT Applications Project Manager to lead and manage multiple internal and external end-to-end IT applications and software projects, documentation, and processes while reinforcing defined infrastructure and software best practices. The PM will drive process improvement, documentation management, and project governance to ensure follow-through, timeliness, and accuracy across the project portfolio. This role requires 5+ years of experience managing software and IT applications projects, with demonstrated proficiency in both Waterfall and Agile methodologies and must be able to run large projects with minimal oversight.

Responsibilities:

• Collaborate with other project managers, clients, vendors, and engineering teams on various projects, presentations, and meetings ensuring follow-up and adequate communication for continuous alignment on multiple projects (small and large in parallel).
• Manage project tracking and reporting through a structured Waterfall framework to ensure full compliance visibility and no gaps in milestone or deliverable accountability, while supporting development and engineering teams who execute work using Agile practices such as Kanban and Scrum.
• Review and interpret contractual documentation to extract project scope, deliverable requirements, compliance obligations, and key milestones, ensuring project plans and team activities remain aligned with contract terms.
• Provide attention to detail to internal and external email communications to analyze in order to produce relevant and valuable responses to maintain organizational relationships and project visibility.
• Identify relevant audiences for meetings, ensuring thorough meeting preparation and creating project charter and kick-off presentations that provide information such as business driver, targeted audience, communications plan, scope, project phases, and next steps for planning project schedule activities with technical teams.
• Conduct meeting analysis that results in facilitation of routine meetings/ceremonies to track projects and maintain project boards and dashboards using Jira and ServiceNow.
• Understand when and how to escalate to other groups when necessary.
• Consistently maintain project status, update project roadmaps, and adhere to defined project structure standards with the integrated tool stack provided.
• Ability to draft process and 'how to' documentation.
• Assist with identifying project constraints, risks, inefficiencies, and areas where processes can be improved and/or reinforced.
• Reinforce agreed upon priorities, policies, and team best practices.
• Utilize project management software i.e., MS Project/Project Online, SharePoint Project Template, Jira, Confluence, ServiceNow, etc.
• Maintain, update, and archive project notes, follow-ups, and documentation.
• Familiar with all functions of Outlook including alert functions and the ability to schedule meetings utilizing the Scheduling Assistant.
• Generate and archive notes from project meetings that add value to management decision-making.
• Ensure communication channels are made available for all projects to enable adequate communication and escalation process among project team members.

Requirements:

• 5+ years of project management experience specifically with software development or IT applications required.
• 5 years of experience with both Waterfall and Agile (Scrum/Kanban) methodologies in a hybrid delivery environment highly desired.
• 5 years of proficiency with MS Project or Project Online for schedule development and management required.
• Experience with both Waterfall and Agile (Scrum/Kanban) methodologies in a hybrid delivery environment required.
• Proficiency with MS Project or Project Online for schedule development and management required.
• Highly proficient in writing, editing, and follow-through required.
• Experience reading contractual documentation and extracting project scope, deliverables, and compliance obligations required.
• Some relevant college experience or applicable certifications (preferred) or college degree (preferred) highly desired.
• PMP, CAPM, or equivalent certification preferred highly desired.
• College Degree in Business Administration, Information Technology, Engineering, or Computer Science highly desired.

About Diversified Systems
Founded in 1990, Diversified Systems is an award-winning Technology Services corporation providing all levels of IT project consulting services nationwide. DSI is headquartered in Columbus, Ohio with regional offices in the American Midwest and East Coast. We offer our consultants a number of flexible and competitive compensation benefit packages.

Diversified Systems is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.

Diversity, Equity and Inclusion
DSI values authenticity and is committed to making sure our employees and partners are valued and respected. At DSI, we believe building a diverse culture is important because we know when people work together, we can achieve better results as a team. DSI realizes that everyone comes from various backgrounds. We celebrate these differences because our employees are our greatest asset as we strive to best meet the needs of those we serve. As part of our ongoing efforts, DSI is focused on advancing equality, diversity, and inclusion by setting high standards to continually evolve our culture. This includes but is not limited to recruiting, community involvement, client delivery, and career development.