IT Procurement & Contracts Coordinator

• Own the IT purchasing workflow from initiation to completion, including submitting requisitions, generating purchase orders, and reconciling invoices
• Track vendor agreements across software and hardware, identifying upcoming expirations and proactively engaging suppliers to obtain renewal pricing and facilitate timely evaluations
• Assist with onboarding new vendors by working with Supply Chain on required documentation and approval steps; Collaborate with Legal on MSAs and related contractual agreements
• Maintain accurate records of software licensing, including seat allocations, and ensure consistency with active contracts
• Work closely with IT leadership to support annual budget development, ongoing expense tracking, and provide regular reporting and forecasting insights
• Drive the evaluation, rollout, and management of a centralized system for storing IT contracts; Implement processes for intake, organization, and critical date monitoring
• Serve as a key liaison for vendor interactions, building strong relationships and managing procurement-related communication
• Ensure all purchasing activities follow established approval processes and comply with company financial guidelines
• Coordinate vendor meetings, including scheduling, preparing materials, and documenting key takeaways and next steps

Requirements:

• Background in IT purchasing, contract coordination, or a similar function is beneficial, though not mandatory
• Working knowledge of software licensing approaches and vendor agreement frameworks
• Familiarity with purchase order processes and tracking budgets or expenses
• Highly organized with strong attention to detail
• Strong communication skills, with the ability to interact effectively with both vendors and internal stakeholders
• Comfortable using Microsoft Office tools and SharePoint; Exposure to project management or contract lifecycle systems is a plus
• Experience working in organizations with multiple locations or distributed teams is advantageous