IT Project Coordinator Enterprise Technology

Project CoordinatorThe Project Coordinator partners closely with the Lead Technical Project Manager to support delivery of one of the organization's highest priority strategic initiatives. This role is responsible for coordinating day to day project execution, maintaining project documentation and financial tracking, facilitating communication across cross functional teams, and ensuring risks, decisions, and action items remain visible throughout the project lifecycle. The ideal candidate is highly organized, proactive, detail oriented, and comfortable working in a dynamic environment with multiple stakeholders. Success in this role requires strong communication skills, financial acumen, and the ability to anticipate project needs while driving work forward with minimal supervision.Education Qualification:Bachelor's degree in Business Administration, Project Management, Information Technology, or a related fieldRequired Experience:Minimum of two years of relevant project coordination experienceRequired Qualifications:Experience supporting complex projects in a corporate environmentProficiency with Microsoft Excel, including PivotTables, lookups, and basic financial analysisExperience working with budgets, forecasts, purchase orders, invoices, and financial trackingAbility to reconcile discrepancies across financial and project management toolsFamiliarity with procurement and vendor management processesExperience using project management tools such as Jira, Smartsheet, SharePoint, or similar platformsStrong organizational and time management skills with exceptional attention to detailExcellent written and verbal communication skills, including the ability to prepare clear executive-level summariesStrong analytical and problem-solving skills with the ability to identify issues early and recommend practical solutionsDemonstrated ability to manage multiple priorities while maintaining accuracy and meeting deadlinesAbility to work independently while collaborating effectively across cross functional teamsComfortable working in an environment where priorities may evolve and ambiguity existsFamiliarity with Agile, Waterfall, or hybrid project management methodologies.Strong ownership mindset with a demonstrated ability to take initiative and drive work to completionCommitment to continuous learning and professional growthPreferred Qualifications:Experience supporting enterprise technology implementations or large-scale strategic initiativesExperience working on projects with budgets exceeding $10 millionExperience preparing executive presentations, dashboards, and status reportsExperience coordinating cross functional teams across multiple business unitsFamiliarity with capital and expense budgeting, financial forecasting, and accrual managementExperience working with software development or software testing teamsExperience working with multicultural or globally distributed teamsExperience with Smartsheet automations, Clarity MyPPM, or similar portfolio management toolsResponsibilities:Project Planning and CoordinationSupport the development and maintenance of integrated project plans, schedules, timelines, and Jira boardsCoordinate project activities across multiple workstreams to ensure milestones and deliverables remain on scheduleTrack project progress and provide regular status updates to the project team and leadershipMonitor cross functional dependencies and proactively follow up with owners to ensure commitments remain on trackMaintain project action logs and ensure action items are completed by agreed upon deadlinesTrack project actuals on a monthly basis, identify variances, and surface financial or schedule risks to the Lead Technical Project ManagerMaintain purchase order and invoice logs, coordinating with Finance and vendors to ensure timely processing and accurate cost allocationPrepare concise budget summaries, executive financial snapshots, and project dashboards for stakeholder updatesSupport monthly and quarterly forecasting by gathering inputs from workstream leads and consolidating them into a unified project viewManage accrual tracking and ensure project expenses are accurately coded across multiple cost centersFacilitate communication among project team members, business stakeholders, technology partners, vendors, and leadershipPrepare and distribute meeting agendas, meeting notes, action items, and follow up communicationsMaintain project documentation, including project plans, status reports, issue logs, risk registers, decision logs, assumptions, and key approvalsPrepare executive ready presentations, dashboards, and status summaries that clearly communicate project health, milestones, financials, and risksCoordinate resources, equipment, and project logistics necessary for successful executionSupport resource planning and utilization tracking across project workstreamsCoordinate onboarding activities for project team members, vendors, and partners as neededSupport quality assurance activities to ensure project deliverables meet established quality standardsCoordinate project reviews, health checks, and audits to identify opportunities for improvementMonitor adherence to project governance processes and documentation standardsProactively identify project risks, issues, and blockers that may impact scope, schedule, budget, or qualityMaintain project risk and issue logs and coordinate mitigation activities with project ownersEscalate significant risks and issues to the Lead Technical Project Manager in a timely mannerTrack mitigation plans through resolution and verifies completionCoordinate procurement activities, purchase orders, vendor onboarding, invoice processing, and contract related documentationPartner with Finance to support monthly close activities, forecasting, accruals, and financial reportingReconcile discrepancies across invoices, purchase orders, and budget tracking toolsEnsure project financial information remains accurate, complete, and audit readyBuild strong working relationships with project stakeholders across business and technology organizationsServe as a liaison between stakeholders and the project team to facilitate effective communication and timely resolution of questions or concernsSupport executive meetings by preparing materials, coordinating logistics, and capturing key decisions and next stepsParticipate in retrospectives and lessons learned sessionsProactively identify opportunities to improve project processes, reporting, and team efficiencyRecommend and implement process improvements that simplify project coordination and increase team effectivenessThe ideal candidate:Anticipates project needs before they become urgentBuilds trust through reliability, accountability, and consistent follow-throughThrives in organizing complex work with many moving piecesCommunicates clearly and confidently with technical teams, business partners, and senior leadersPays close attention to detail while maintaining awareness of the overall project objectivesTakes ownership of assigned work and proactively removes obstaclesMaintains composure and adaptability when priorities shiftIs naturally curious and continuously seeks opportunities to improve processes and team effectivenessOnly those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.