The IT Project Coordinator I plays a key role in planning, coordinating, and supporting IT projects to ensure smooth execution and successful delivery. This position requires a highly organized and detail-oriented professional with strong communication and multitasking skills. The role involves collaborating with project managers, clients, and technical teams while handling administrative and resource management tasks.
Responsibilities:
1. Planning and Coordination:
Assist in the planning and coordination of IT projects, including timelines, budgets, resources, and tasks.
Work closely with project managers to track project progress and ensure milestones are met.
Adapt to evolving project requirements and priorities, demonstrating flexibility and initiative.
2. Documentation and Reporting:
Develop and maintain project documentation, such as budgets, schedules, scope statements, and project plans.
Handle administrative tasks, including invoice management, purchase orders, and inventory reports.
Utilize project management tools (e.g., Outlook, Teams, Microsoft Office, Smartsheet) to track project progress and generate reports.
3. Resource Allocation & Team Support:
Coordinate the allocation of project resources to ensure availability at the right time.
Assign tasks to team members and assist them in understanding project milestones and deliverables.
4. Client & Stakeholder Communication:
Act as the primary liaison between project clients and the technical team throughout the project lifecycle.
Conduct meetings with clients to assess their needs, define project requirements, and establish timelines.
Schedule stakeholder meetings, facilitate discussions, and generate progress reports.
Qualifications:
Bachelor's degree in Information Technology, Computer Science, or a related field.
Proven experience in administrative support or project coordination, demonstrating strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal, for effective collaboration with clients and technicians at all levels.
Strong analytical thinking and problem-solving abilities to address project challenges efficiently.
Experience with project management tools and software (e.g., Outlook, Teams, Microsoft Office, Smartsheet) is an advantage.
A positive, can-do attitude that fosters a productive and results-driven work environment.
Strong understanding of IT infrastructure to provide basic technical support and assist in defining the technical scope of work for projects.