IT Project Coordinator Intern - Corporate Headquarters

Guided by specialty physicians, we foster a collaborative community built on authenticity, excellence in practice, and patient‑centered compassion.

BayCare Clinic Corporate Headquarters is looking for an IT Project Coordinator Intern to join our Information Technology team in Green Bay, WI. We’re looking for a compassionate, thoughtful candidate who wants to contribute to a positive experience for all our patients. This position is part time up to 30 hours per week, with typical hours Monday-Friday between 7:00 a.m. and 5:00 p.m. This position is a hybrid role requiring some onsite work at our corporate headquarters office in Green Bay. No Holidays! No Weekends!

The Clinic:     

BayCare Clinic is a successful, dynamic group comprised of 19 specialties. We are a physician-owned entity with joint ownership in Aurora BayCare Medical Center, a 167-bed hospital located in Green Bay, WI, offering us a built-in referral base. Each of our specialty practices have clinical autonomy and are financially sound.     

BayCare Clinic offers part-time and full-time employees a comprehensive benefits package including health, dental, disability and life insurance, as well as flexible spending options. We also offer a 401k retirement plan with a company match, generous PTO, and paid holidays.    

The Team:     

The unique skills and talents of each member of our team contributes to our synergy and our overall goal of providing our patients with excellent care. We believe in the power of a positive, collaborative culture, and we strive to provide a supportive and energizing work environment.     

Every member of our team has a voice and is trusted to have ownership over their work. To encourage this, we provide regular opportunities for professional development, we seek out feedback and ideas, and we invite participation on a variety of projects.      

The Job:

• Assist in creating and updating project documentation and templates (e.g., charters, closure reports, communication plans).
• Help track project milestones and deliverables using project management tools.
• Support the preparation and distribution of project status reports.
• Schedule and coordinate project meetings; assist with agendas and meeting notes.
• Maintain project calendars and assist with resource tracking.
• Log risks and issues and escalate to project managers as needed.
• Help ensure documentation complies with organizational standards.
• Participate in team meetings and shadow project managers to learn coordination best practices.
• Assist with change request documentation and routing.
• Provide clerical and administrative support to project managers (e.g., formatting documents, data entry).
• Maintain confidentiality and adhere to compliance and ethical standards.

The Requirements:

• Currently pursuing a degree in Information Technology, Computer Science, or a related field.
• Completed coursework in Application Development, Infrastructure, or Project Management.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Interest in project management and IT operations.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.