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IT Project Coordinator

PRI Technology

Irvington, NJ

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JOB DETAILS
SKILLS
Asset Management, Atlassian JIRA, Budget Management, Budgeting, Business Administration, Communication Skills, Contract Management, Cross-Functional, Detail Oriented, Documentation, Finance, Forecasting, IT Procurement, Information Systems/Technology IS/IT Administration, Information Technology & Information Systems, License Agreements, Maintain Compliance, Microsoft Dynamics, Multitasking, Operational Support, Organizational Skills, Pricing, Project Management Software, Project/Program Coordination, Project/Program Management, Purchase Orders, Purchasing/Procurement, Record Keeping, Reporting Skills, Risk Analysis, Software Licenses, Software as a Service (SaaS), Technical Support, Time Management, Traceability, Vendor/Supplier Relations, Vendor/Supplier Selection
LOCATION
Irvington, NJ
POSTED
30+ days ago
IT Project Coordinator
Contract (no 3rd party resumes)
Irvington, NJ - Onsite

Job Summary
We are seeking a detail-oriented IT Project Coordinator to support project operations with a strong focus on managing, organizing, and ensuring projects remain on time. This role ensures that vendor contracts, software licenses, and service agreements are accurately tracked, renewed on time, and aligned with project and budget requirements. The ideal candidate is highly organized, proactive with deadlines, and comfortable working across IT, finance, procurement, and vendor teams. An eye towards financial tracking is helpful.
Key Responsibilities
  • Track, organize, and maintain records of all IT-related purchase orders, contracts, and renewals
  • Monitor expiration dates for software licenses, subscriptions, and vendor agreements to ensure timely renewals
  • Coordinate with vendors, procurement, and finance teams to process PO renewals and new requests
  • Support IT project managers by aligning purchase orders with project timelines and deliverables
  • Ensure compliance with internal procurement policies and budget guidelines
  • Maintain accurate documentation and reporting of PO status, spending, and renewal schedules
  • Identify risks related to lapsing contracts or delayed renewals and proactively escalate issues
  • Assist in vendor communication, including pricing updates, quotes, and contract terms
  • Generate regular reports on PO usage, renewal forecasts, and budget tracking
  • Support audits by ensuring proper documentation and traceability of purchases
Required Qualifications
  • Bachelor's degree in Information Technology, Business Administration, or related field (or equivalent experience)
  • 2+ years of experience in project coordination
  • Experience managing purchase orders, contracts, or vendor relationships
  • Strong organizational and time-management skills with attention to detail
  • Proficiency in tools such as Excel, project management software (e.g., Jira, Asana), and procurement systems
  • Strong communication skills for cross-functional collaboration
Preferred Qualifications
  • MS Dynamics experience is strongly preferred
  • Experience in IT procurement or asset management
  • Familiarity with software licensing models (SaaS, subscriptions, enterprise agreements)
  • Knowledge of budgeting and financial tracking processes
  • Experience working in fast-paced or enterprise IT environments
Key Skills
  • Purchase Order & Contract Management
  • Vendor Coordination
  • Deadline Tracking & Renewal Management
  • Budget Awareness
  • Documentation & Reporting
  • Risk Identification & Escalation
Working Conditions
  • ONSITE 5 days per week
  • Regular interaction with IT teams, finance departments, and external vendors
  • May require managing multiple projects and deadlines simultaneously
Adam Planica
Technology Recruiter
PRI Technology
P: 973.732.5454 x41
C: 917.572.1363
www.pritechnology.com

About the Company

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PRI Technology

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