Job Title: Project Coordinator / Project Manager
ensure they are NOT using a mac computer due to connectivity issues
Experience Required: 3-5 Years
Job Summary
We are seeking a proactive and organized Project Coordinator / Project Manager with 3-5 years of experience in project coordination, reporting, and stakeholder communication. The role will be responsible for coordinating meetings, tracking project progress, managing project documentation, maintaining reports, and supporting project delivery activities. The ideal candidate should possess strong Excel skills, excellent communication abilities, and experience working with cross-functional teams.
Key Responsibilities
Schedule and coordinate project meetings, workshops, and stakeholder discussions.
Prepare meeting agendas, document meeting minutes, and track action items.
Follow up with stakeholders to ensure timely closure of action items.
Maintain project trackers, dashboards, and status reports using Microsoft Excel.
Consolidate project updates from multiple teams and prepare leadership reports.
Monitor project timelines, milestones, and deliverables.
Identify and escalate project risks, issues, and delays to the Project Lead.
Manage project documentation and ensure records are maintained accurately.
Support project planning, resource tracking, and communication activities.
Collaborate with business and technical teams to ensure project objectives are met.
Prepare weekly, monthly, and ad-hoc project reports for management review.
Required Skills & Qualifications
Bachelor s degree in business administration, Information Technology, Management, or a related field.
3-5 years of experience in project coordination, PMO support, or project management.
Strong knowledge of Microsoft Excel, including:
Pivot Tables
VLOOKUP/XLOOKUP
Basic formulas and reporting
Data analysis and dashboard preparation
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams).
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Ability to work with multiple stakeholders and manage competing priorities.
Strong attention to detail and follow-through.
Preferred Skills
Experience with project management tools such as Jira, Smartsheet, ServiceNow, or Microsoft Project.
Knowledge of Agile or Waterfall project methodologies.
Experience in preparing management and executive-level reports.
Key Competencies
Meeting Coordination
Project Tracking
Excel Reporting & Analysis
Stakeholder Management
Communication & Documentation
Organization & Planning
Problem Solving
Time Management
Impact of the Role
This role ensures projects remain organized, meetings are effectively coordinated, action items are tracked to completion, and leadership receives accurate and timely reporting to support successful project delivery.
EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.