IT Purchasing Analyst

Apollo Technology Solutions LLC

Richmond, VA

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JOB DETAILS

SKILLS

Analysis Skills, Best Practices, Communication Skills, Computer Maintenance, Contract Approval, Contract Management, Contract Negotiation, Contract Processing, Customer Support/Service, Documentation, Finance, Help Desk, IT Procurement, Information Technology & Information Systems, Legal, License Agreements, Local Government, Maintain Compliance, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Negotiation Skills, People Management, Performance Analysis, Presentation/Verbal Skills, Pricing, Problem Solving Skills, Process Management, Procurement Management, Procurement Strategy, Professional Services, Purchasing/Procurement, Regulations, Regulatory Compliance, Request for Proposals (RFP), State Government, State Laws and Regulations, Statement of Work (SOW), Stewardship, Strategic Planning, Supplier Relationship Management (SRM), Team Player, Technical Analysis, Technical Leadership, Technical Support, Vendor/Supplier Evaluation, Vendor/Supplier Management, Vendor/Supplier Relations, Writing Skills

LOCATION

Richmond, VA

POSTED

30+ days ago

Job Title: IT Purchasing Analyst
Location: Richmond, VA (Hybrid Onsite)
Duration: 1 month (Extendable up to next financial year)

*Onsite once per week and for required meetings*

Job Description:
The IT Procurement Analyst supports the Procurement and Finance teams by
managing statewide technology procurements in compliance with VITA, VDOT, and
Commonwealth policies. This role requires strong analytical skills, deep knowledge
of procurement methods—including IFBs and RFPs—and the ability to operate
effectively in a fast paced environment. The ideal candidate is a self starter who can
guide internal stakeholders, negotiate with vendors, and ensure that all
procurements deliver best value to the Commonwealth.
Key Responsibilities

Procurement & Contract Management
Analyze requisitions for goods and services—including hardware, software, and IT
services—and procure them in accordance with state policies and procedures.
Manage formal procurement processes, including Invitations for Bid (IFBs) and
Requests for Proposal (RFPs), ensuring compliance with all applicable laws and
regulations.
Develop procurement strategies, recommend contract vehicles, and identify
alternative sourcing options.
Develop, manage, and maintain a variety of contractual agreements, including term
contracts for professional and non professional services.
Negotiate contract terms, conditions, and language changes in coordination with
legal Analyst and legal Counsel.
Ensure compliance with the Governor's initiative for DSBSD certified Micro/Small
Business participation.
Stakeholder & Vendor Engagement
Serve as liaison between vendors, VITA, and internal business users.
Provide guidance on procurement methods—including IFBs, RFPs, RFIs, SOWs,
cooperative procurements, and sole source justifications.
Offer updates on procurement status and advise stakeholders on product
availability, vendor performance, pricing, cooperative contracts, and sourcing
alternatives.
Support end users by answering process related questions and assisting with
proper procurement procedures.
Technical & Analytical Support
Evaluate highly technical IT procurements and collaborate with subject matter
experts, legal counsel, and external partners.
Apply state and local procurement laws, regulations, and best practices to all
purchasing activities.
Demonstrate stewardship of Commonwealth resources and adherence to all
applicable laws and policies.

Required Qualifications

Experience managing procurement activities within a state or local government
environment.
Strong understanding of VITA policies, IT procurement processes, and
technology related contracts (licenses, maintenance agreements, etc.).
Experience with procurement methods such as IFBs, RFPs, RFIs, SOWs, joint
cooperative and sole source procurements.
Excellent written and verbal communication skills, with the ability to analyze
complex information and present clear recommendations.
Strong customer service orientation and ability to work collaboratively in a team
environment.
Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer
(VCO).
Working knowledge of Commonwealth Cardinal and eVA procurement systems
(preferred).
Ideal Candidate Traits
Highly motivated and proactive
Strong analytical and problem solving skills
Skilled in managing formal competitive procurements (IFBs/RFPs)
Comfortable navigating fast paced, high volume procurement environments
Strong negotiation skills with a focus on achieving best value

Required /Desired

Ability to learn and apply Commonwealth of Virginia, VITA, and VDOT procurement rules and tools.
Experience with IT procurement processes: Obtaining supplier quotes, tracking approvals, processing contract amendments, and enforcing vendor terms.
Familiarity with Commonwealth contracting laws and state regulations
Word, Excel, PowerPoint required for documentation, reporting, and analysis.
Multitasking and task management: Ability to plan, organize, and manage multiple procurement tasks simultaneously.
Supplier and contract management: Managing vendor relationships, monitoring contract performance, and supporting negotiations.
VCA – Virginia Contracting Associate
VCO – Virginia Contracting Officer

About the Company

Apollo Technology Solutions LLC

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