IT Purchasing and Contract Coordinator

Location: Phoenix, AZ (100% Onsite)

Duration: 06 months contract with possible extension

Payrate: $42.41/hour on W2

Only Local Candidates

Job Duties

The ideal candidate will have strong experience in formal purchasing and contract negotiation for technology-related projects, including software licenses, hardware acquisition, and system solutions, preferably in a public procurement setting.

Experience serving as a procurement liaison between an IT department and a centralized purchasing office is desirable. Responsibilities may include:

• Develop project scope and specifications with customers and technical subject matter experts.
• Draft and review RFBs, RFPs, and RFIs.
• Evaluate proposals and bids.
• Negotiate vendor contracts.
• Monitor contract expenditures and license compliance.
• Respond to contract award inquiries.
• Research historical and current procurement information.
• Write Council Reports.
• Coordinate purchasing package submittals.
• Gather requirements and obtain vendor quotes.
• Create and manage purchase orders.
• Track deliveries and process invoices.
• Manage procurement credit cards and perform monthly reconciliation.
• Apply Asset Management best practices.
• Utilize knowledge of IT applications, infrastructure, procurement, and contract law.
• Ensure compliance with federal, state, and City regulations.
• Communicate effectively with stakeholders at all levels of the organization.
• Manage competing priorities while delivering detailed and accurate work products.

Ideal Candidate

The ideal candidate is a collaborative, customer-focused team player with strong IT procurement and contract administration experience, excellent communication and negotiation skills, and the ability to manage multiple priorities while ensuring regulatory and organizational compliance.

Technical & Professional Requirements

• Proficiency in Microsoft Office is required.
• Experience with a financial ERP system, particularly CGI Advantage, is highly desirable.
• Strong knowledge of IT procurement, contracts, licensing, asset management, and related processes.
• Strong communication, organization, and negotiation skills.
• Ability to work collaboratively with peers, vendors, customers, and business partners.
• Customer-focused approach and strong attention to detail.

Must-Have Qualifications

• Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a bachelor's degree in Purchasing, Public Administration, Business Administration, or a related field.
• Considerable (3-5 years) professional-level experience involving procurement of equipment and services and contract administration within a formalized purchasing program, preferably in a municipal environment.
• Experience with Microsoft Office Suite.

Preferred Qualifications

• IT procurement and contract administration experience.
• License compliance management and/or asset management experience.
• Experience with financial ERP systems.
• College-level coursework in purchasing, public procurement, financial accounting, business or contractual law, or computer technology-related subjects.
• Professional certification as a Certified Technology Procurement Executive (CTPE) or Certified Professional Contracts Manager (CPCM).

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