Japanese-Bilingual Office Administrator

Summary
A consumer-goods trading company is seeking a qualified Japanese-Bilingual Office Administrator. The position is responsible for general administration, accounting support using QuickBooks, employee benefits coordination, invoice creation assistance, etc. You must be able to come into the office everyday.

Essential Duties (Subject to Change)

• Serve as the primary point of contact for office inquiries, both internal and external, utilizing both English and Japanese.
• Manage office supplies inventory, place orders, and ensure the office environment is organized and operating efficiently.
• Handle incoming and outgoing correspondence, including mail, email, and shipments.
• Maintain accurate and confidential company records, files, and databases.
• Provide accounting support using QuickBooks, including data entry, bank reconciliation assistance, and expense report processing.
• Coordinate employee benefits enrollment, changes, and inquiries, serving as a liaison with external benefits providers.
• Assist with basic HR administrative tasks, such as new hire onboarding paperwork and maintaining personnel files.
• Perform other duties as assigned by a supervisor or management.
  

• Sick Leave

Qualifications

• ​​​​​​​Proficiency in both English and Japanese (spoken and written) is required.
• At least 1-2 years of experience in a related administrative or office support field is required.
• Proficient in Microsoft Office Suite, especially Excel (e.g., creating spreadsheets, using formulas, and generating reports).
• Experience with QuickBooks or similar accounting software is highly preferred.
• Strong communication and relationship-building skills, with a customer-focused mindset.
• Capable of working independently and managing time effectively.
• Flexibility to complete tasks as required.