Position Summary
The Job File Coordinator is responsible for managing and maintaining accurate job documentation throughout the restoration process. This role supports production teams, customers, insurance carriers, and office staff by ensuring all job files are complete, compliant, and processed efficiently. The ideal candidate is detail-oriented, organized, customer-focused, and able to thrive in a fast-paced environment.
Key Responsibilities
- Create, maintain, and update job files from intake through completion
- Ensure all required documentation, photos, estimates, and forms are uploaded and accurate
- Coordinate communication between customers, insurance adjusters, subcontractors, and internal teams
- Monitor job progress and follow up on missing information or approvals
- Review job files for compliance with company and insurance standards
- Assist with scheduling, work authorizations, and invoicing support
- Enter and maintain data in company management software systems
- Track deadlines and ensure timely completion of administrative tasks
- Provide excellent customer service and respond professionally to inquiries
- Support office operations and additional administrative duties as assigned
- Estimate writing using Xactimate
Qualifications
- High school diploma or equivalent required
- Previous administrative, coordinator, or office support experience preferred
- Minimum of 1 year experience required in restoration, construction, insurance, or service industries is required
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- Proficiency with Microsoft Office Suite and data entry systems
- Ability to work independently and prioritize tasks effectively
- Strong attention to detail and problem-solving skills
Preferred Skills
- Knowledge of Xactimate, DASH, or restoration management software
- Familiarity with insurance claims processes
- Customer service experience in a high-volume environment
- Ability to handle confidential information professionally
Physical Requirements
- Primarily office-based work
- Ability to sit, type, and use office equipment for extended periods
- Occasional lifting of files or office supplies up to 20 pounds
Flexible work from home options available.
Picture yourself here fulfilling your potential.
At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.