Joint Venture Supply Chain Coordinator I

Primary Responsibilities

Materials Management

• Coordinate inventory requirements and procurement details with vendors and customers.
• Supervise inventory cycle counting and provide par level adjustments.
• Replenish stock in the joint venture storage area and process electronic orders with established vendors.
• Track the ordering, receiving, and stocking of joint venture supply inventory.
• Organize and label inventory bins and supply areas; create and maintain charge sheets for inventory.
• Maintain accurate and current implant logs.
• Collaborate with surgery, materials management, and SSP to ensure adequate implants and instrumentation to reduce/eliminate flash sterilization for elective procedures.
• Prepare case carts for urgent, emergent, and next-day procedures based on surgeon's preference cards.
• Assist in resolving issues regarding instruments, equipment, and supplies prior to and during procedures to prevent delays and/or cancellations.
• Maintain records of out-of-facility supplies, instruments, and equipment for timely returns and patient charging, initiate invoice fees as applicable.
• Monitor compliance and report non-compliant vendor activity related to hospital policy.

Clerical & Administrative

• Maintain accurate and current records on ordering information, cost, and required logging/quality control data.
• Maintain the resource catalog module of the Surgical Information System by entering new items, updating current items, and inactivating discontinued items.
• Communicate supply information flow to the instrument catalog, supply carts, charge lists, surgeon's preference cards, clinical documentation, and auditing/billing functions.
• Maintain and oversee records of inventory supply product; compile reports for company finance meetings.
• Conduct daily and periodic audits of consigned and owned inventory.
• Assign and maintain a log of charge codes; provide accounting with updates to the Inventory File and Procedure File Systems.
• Prepare inventory checklists, new forms, and other documents as assigned.
• Inventory and order office supplies, forms, materials, and equipment in a cost-effective manner.
• Coordinate simultaneous tasks accurately, demonstrating flexibility and composure through fluctuating workloads.

Business & Financial Operations

• Monitor inventory supply budgets and maintain purchased and consignment services.
• Assist in maintaining current vendor files with information on pricing and product representative contacts.
• Account for and report inventory surplus, product returns, and damaged supplies.
• Evaluate the cost movement of consigned products and assess purchase and invoice details.
• Forecast and estimate potential par level requirements based on monthly supply usage reports.
• Compile monthly supply data and clinical utilization for analysis and reporting.
• Maintain strong relationships with physicians, vendors, and members of the multidisciplinary team.

Quality, Safety & Compliance

• Promote evidence-based standards and guidelines in care delivery to ensure quality patient outcomes and a safe patient environment.
• Ensure institutional compliance with professional, regulatory, and government standards, including:
• Federal and state regulations
• State Department of Health
• The Joint Commission
• Health Insurance Portability and Accountability Act (HIPAA)
• Deaconess Policies and Procedures
• Lead quality improvement activities related to service line-focused opportunities.

Qualifications

Education & Experience

Minimum of two (2) years of experience in supply chain, retail, clinical operations, inventory management, or a related field is preferred. The individual must have a business understanding of the clinical, financial, and quality impact of effective supply inventory management.

Skills & Abilities

• Strong analytical and financial acumen with attention to detail.
• Solid understanding of the clinical, financial, and quality impact of supply management.
• Ability to read and interpret procedural documents, business correspondence, and safety materials; prepare routine reports and correspondence.
• Strong written and verbal communication skills for networking and coordinating across teams.
• Mathematical proficiency including rates, ratios, percentages, and graph interpretation for business reporting.
• Ability to solve practical problems and manage a variety of variables in a dynamic clinical environment.
• Computer competency with inventory software, Microsoft Office suite, Epic software, and barcode inventory equipment.
• Knowledge of clinical specialty implant, instrumentation, and supply usage preferred.
• Effective time management skills to meet required deadlines.

Work Environment

Physical Demand:

While performing the duties of the job, the individual is regularly required to stand, walk, use hands with fine dexterity, and reach with hands or arms. The individual must regularly lift and/or move up to 10 pounds, frequently up to 25 pounds, and occasionally up to 50 pounds.

Work Conditions:

The individual may be occasionally exposed to moving mechanical parts, fumes or airborne particles, and temperature extremes. The noise level is usually moderate.

Remote Work Capable: No - this role requires on-site presence in clinical/joint venture settings.

Travel: Moderate, as required to support joint venture locations.

Other Requirements

Mental & Emotional

This position involves mental and emotional demands inherent to health care settings, including handling multiple priorities, making decisions under pressure, managing stress, and collaborating effectively with diverse teams.

Compliance & Regulatory

All employees are required to comply with all applicable laws, regulatory guidelines, and Deaconess Health System policies, including The Joint Commission, HIPAA, and Deaconess Policies and Procedures.