Judicial Office Assistant

DESCRIPTION:

The Court Services Division within the Minnesota Judicial Center of the Minnesota Judicial Branch is accepting applications for a full-time Judicial Office Assistant. This position focuses on primarily supporting the Psychological Examiners unit and will provide general office and administrative support broadly within the Court Services division.

This position will primarily provide administrative support within the court service division units, including database support, customer service, virtual and in-person meeting support, asset coordination, and managing supply inventory. This position will also assist the court services division by providing backup support for other units and programs, and assisting with other projects as requested. The successful candidate must feel comfortable in a fast-paced, professional work environment, and strong customer service orientation is essential.

EXAMPLES OF JOB DUTIES:

The following are examples of major job duties expected for this position to perform:

• Maintain databases for various programs.
• Assisting internal and external customers with database support and troubleshooting.
• Managing the equipment asset coordination information, entries, and audits.
• Order office supplies.
• Plan and prepare for meetings (schedule rooms, order and deliver refreshments, arrange set up for A/V equipment, order parking permits, copy meeting materials, etc.)
• Assists staff in organizing data, information, documents, etc.
• Provide quality customer service through the screening of telephone calls and emails, answering general inquiries about the office, and referring calls and emails to appropriate staff.
• Assists with scheduling and hosting Teams meetings, and providing backup support as needed.
• Receptionist duties including front reception desk back-up coverage 2-3 times a month and on an as-needed basis.
• Assisting with other projects as assigned, including general assistance with project management.
• Securing travel arrangements for staff as assigned.

TYPICAL QUALIFACTIONS:

Below are the past experiences that will enable success in the role. For education requirements listed, the equivalent number of years of related experience may serve as a substitute.

Minimum Qualifications:

• Associate degree from an accredited college or university in business, administrative support, or a related field. May substitute a high school degree, or equivalent, and additional experience, in lieu an associate''s degree.
• 3-5 years of office/clerical experience.

Preferred Qualifications

• Experience coordinating large meetings both in-person and virtually.
• Familiarity with Psychological Examination terminology and court processes related to psychological evaluations.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office applications, Teams technology, and SharePoint.
• Demonstrated ability to develop effective working relationships throughout the organization and with external stakeholders.
• Strong attention to detail.
• Demonstrated ability to communicate effectively both orally and in writing.
• Ability to multi-task and manage multiple priorities and projects under deadlines.
• Ability to learn new skills and willingness to take on new projects as required.
• Ability to take work direction from multiple stakeholders.
• May require periods of extended sitting, standing, and walking.
• Ability to lift items up to 25 pounds.

SALARY:

The expected starting salary range for external candidates is $25.27-$31.62 per hour ($52,764-$66,023 annually). The full salary range for this position is $25.27-$37.96 per hour ($52,764 -$79,260 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

SUPPLEMENTAL INFORMATION:

Position Logistics:

This full-time position is classified as an Office Assistant III. The position will typically work normal business hours Monday through Friday, with occasional hours outside normal business required. This work will be conducted in a hybrid environment with a minimum of 8-10 days per month in person at the Minnesota Judicial Center in St. Paul, Minnesota.

TO APPLY: Complete and submit your online application with cover letter and resume attached by 11:59pm on August 30th, 2026. All employment offers are contingent upon satisfactory results of our background check processes.

INTERVIEW DATES: Interviews will be held in-person at the Minnesota Judicial Center in Saint Paul on September 4th, 2026. This position has an expected start date of September 23rd, 2026.

Why Work for Us?

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.

Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at DeAnthony.McKinley@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

Internal Applicants

If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.