Bookkeeper / Junior Accountant

Location: Staatsburg, NY
Schedule: M-F 8 am-4:30 pm

Position Overview

Our client is seeking a detail-oriented Bookkeeper to support both Accounts Receivable and Accounts Payable functions within their Finance department. This position will be responsible for accurately recording revenue, processing vendor payments, maintaining financial records, supporting reconciliations and audits, and ensuring transactions are properly documented and recorded on time.

The Bookkeeper will report to the Senior Staff Accountant and work closely with other members of the Finance and Purchasing teams.

Responsibilities

Accounts Receivable

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• Review sales invoices and cash receipts for accuracy and proper supporting documentation.
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• Process invoices and deposits using the appropriate accounting software, including accurate Fund, GL account, and cost center coding.
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• Follow up on outstanding payments and ensure invoices accurately reflect services provided.
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• Maintain accurate customer records and assist with customer account updates.
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• Assist with school district reporting and expenditure filings.
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• Support monthly, quarterly, and annual revenue analyses and reconciliations.
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• Reconcile contracted service accounts and other assigned accounts.
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• Assist with audit schedules and other financial reporting as needed.
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• Maintain organized electronic financial files and ensure paid invoices are filed appropriately.
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Accounts Payable

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• Review invoices and check requests to ensure appropriate approvals are obtained before payment.
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• Schedule and prepare weekly vendor payments according to established terms and contracts.
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• Prepare checks and payment registers and coordinate required signatures.
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• Record manual payments, withdrawals, transfers, and ACH activity in the accounting system on time.
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• Prepare cash and coin for deposits and complete remote and in-person deposits as required.
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• Assist with monthly, quarterly, and annual expenditure analyses and reconciliations.
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• Reconcile assigned expenses before month-end close.
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• Process and reconcile purchasing card/credit card requests in accordance with established procedures.
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• Maintain organized electronic and physical financial records and ensure paid invoices are filed timely.
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• Assist with audit schedules and financial audits as needed.
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Additional Support

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• Provide backup support to the Purchasing Coordinator, including purchase order processing and credit card requests.
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• Review requisitions for completeness and appropriate authorization.
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• Create, distribute, and maintain open purchase orders until receipts or invoices are received.
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• Assist with other Finance department projects and responsibilities as assigned.
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Qualifications

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• Associate's degree in Accounting, Business Administration, or a related field preferred.
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• 3+ years of related accounting or bookkeeping experience will also be considered.
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• Strong attention to detail and organizational skills.
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• Ability to manage multiple priorities and meet deadlines.
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• Experience with accounts payable and/or accounts receivable processes.
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• Strong communication and follow-up skills.
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• Proficiency with Microsoft Office and accounting software preferred.
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