Justice Court Administrator - Justice of The Peace Pct 2

Justice Court Administrator - Justice of The Peace Pct 2

Salary

$46,378.00 - $69,567.00 Annually

Location

712 South Stagecoach Trail, San Marcos, TX

Job Type

Full-Time Regular

Job Number

202201328

Department

Justice of the Peace Precinct 2

Opening Date

07/13/2026

• Description
• Benefits

Description

Hiring salary will be based on education, experience, and qualifications.

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

Under general supervision, the Justice Court Administrator performs a variety of administrative and accounting support functions for a Hays County Justice of the Peace. The work involves preparing and processing forms and orders involving the filing and disposition of various small claims and civil claims, and criminal and traffic cases, as well as accepting cash and checks and issuing receipts on a daily basis. This position may also encompass the duties of a court clerk as needed. This Justice Court Administrator affects the accuracy, reliability and acceptability of further processes and services

Individuals in this position serve at the pleasure of the current elected official.

Responsibilities

Responsibilities

• Oversees and performs a variety of admnistrsative and clerical procedures including preparing citations judgements. warrants, complaints, affidavits, routine reports, subpoenas, notices, jury lists and form letters, according to applicable laws and rules of civil procedure.

• Oversees and maintains all recordkeeping processes.

• Maintains court dockets, sets court dates, hearings, and trials, including jury trials.

• Coordinates court dates with attorneys and law enforcement officials.

• Serves as liaison or primary point of contact with defendants, plaintiffs, judges, court personnel, constable officers, attorney's, county and district attorney offices and law enforcements agencies.

• Assists Judge with inquest inquiries from funeral homes, medical examiners, tissue/organs businesses, families, and officers.

• Processes evictions, small claims, debtclaims, writs,motions,subpoenas,orders,judgments,andabstract judgments.

• Collects fines and issues receipts.

• Enters case records and orders into computer system.

• Prepares case files for court hearings by preparing judgments, warrants, complaints and affidavits.

• Performs and trains employees in procedures such as preparing and processing forms and orders involving the filing and disposition of civil claims, and criminal traffic cases. These cases may include hot check cases, nuisance violations, evictions, animal control, alcoholic beverage commission cases and school truancy cases.

• Accepts and records pleas.

• Approves installment payment agreements based on established criteria.

• Prepares and transmits documentation to recall warrants and disseminates notifications.

• Approves and provides required information for defensive driving courses.

• Verifies proof of insurance.

• Sets court dates, hearing and trials, including jury trials.

• Prepares and issues subpoenas for parties to cases.

• Prepares community service information packets, appeals packets and monthly reports.

• Prepares and sends form letters.

• Prepares sanctions and notices of suspension for minor in possession charges.

• Assists the Judge in the courtroomby providing information and ensuring information is accurate for cases.

• Assists customers in person and on the telephone, explaining procedures, fines and forms.

• Performs routine office duties such as notarizing documents, witnessing signatures on oaths and affidavits, copying and filing and maintaining documents.

• Performs other duties as assigned.

• Knowledge Required

• Exceptional knowledge of Hays County Justice Court regulations, policies, and procedures.

• Exceptional knowledge of federal, state and local laws related to traffic, criminal procedure, civil procedure, family code, penal code juvenile laws and plumbing license laws.

• Exceptional knowledge of basic arithmetic and algebra including add, subtract, multiply, divide, interest, decimals and percents.

• Exceptional knowledge of court clerk procedures and processes.

• General knowledge of basic hardware and software and uses of a variety of different computer operating systems.

• General knowledge of modern business office practices and procedures.

• General knowledge of general public administration principles and practices including employee supervision and training.

Required Skill

• Exceptional skill in money handling.
• Exceptional skill in performing court clerk procedures and processes.
• Exceptional skill in reading, understanding and following state and local laws related to traffic criminal procedure, civil procedure, family code, penal code, juvenile laws and plumbing license law.
• Exceptional skill in establishing and maintaining effective working relationships with County staff, supervisors, vendors, outside agencies, and the general public.
• Exceptional skill in customer service.
• Exceptional skill in reception, telephone etiquette and customer relations.
• General skill in basic bookkeeping and report preparation.
• General skill in documenting, reading, understanding and maintaining various records.
• General skill in operating standard office equipment, such as personal computers, calculators, and telephones.
• General organizational skills.
• General skill in project management.
• General skill in expressing oneself clearly and concisely, both orally and in writing.
• General skill in supervising and training employees while reviewing and correcting work.
• General skill in MS Windows Excel.
• General skill in typing 50 wpm.

Education and/or Experience

Education and/or Experience

Any combination of experience or training may be substituted on a year for year basis.

• Requires High School Diploma or equivalent.
• Requires three years as a county court clerk or related experience.

Other Qualifications, Certificates, Licenses, Registrations

Other Qualifications, Certificates, Licenses, Registrations

• Court Clerk Certification received through Texas Justice Court Training School preferred.
• Prefer bilingual (Spanish and English).
• Prefer Notary Public Certification.
• Ability to maintain continuing education requirements for the State of Texas.

Supervision

• The Justice Court Administrator is required to satisfactorily perform the above duties and will be evaluated for technical soundness, accuracy, conformity to policy and procedure, and adherence to instructions.
• This Justice Court Administrator supervises the clerical staff by assigning, instructing, reviewing and correcting work, and in some circumstances, works in a one-person office.
• The Justice Court Administrator is responsible for carrying out recurring assignments independently.
• The Justice of the Peace assists this position with deviations, problems and unfamiliar situations.

Emotional Demands

This position must handle a stress level of dealing with some argumentative or emotional contacts within the general public. The Justice Court Administrator meets with contacts in a structured setting at a Hays County facility. The contacts are generally cooperative however, this position may have to persuade, influence, motivate, or control situations where individuals may be fearful, skeptical, dangerous or uncooperative.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to:

• Use of his/her hands and fingers to handle or feel.

• Reach with hands and arms.

• Talk.

• Hear.

• Occasionally stand, walk, kneel or stoop.

• Occasionally lift and/or move up to 25 pounds.

• Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

• Sit.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work less than 30 hours per week over the course of a year, receive some benefits on a pro-rated basis.

To learn more details, visit our benefits page.

Employer Hays County

Address 712 S. Stagecoach Trail, Suite 1063

San Marcos, Texas, 78666

Phone 512-393-2223

Website http://www.hayscountytx.gov