Kitchen Manager & Administrator

Kitchen Manager & Administrator

Rocky Top Catering is seeking a highly organized and hands-on Kitchen Manager & Administrator to support our culinary operations through leadership, administrative management, and event execution. This role is ideal for someone who thrives in both kitchen operations and detailed administrative work.

During slower seasons, this role will become more operationally hands-on within the kitchen and events. Candidates should be comfortable stepping into Chef Lead responsibilities and assisting with events as needed.

Pay: $19–25/hour based on experience
Schedule: Primarily daytime shifts (7:00 AM–3:00 PM or 8:00 AM–4:00 PM)
Days: Varying combination of Monday–Saturday depending on business needs and event workload

Core Responsibilities

Leadership & Kitchen Operations

• Lead, manage, and hold team members accountable
• Support and maintain food quality standards
• Assist with event checkout and kitchen execution
• Ensure compliance with all Health Department standards and food safety procedures
• Serve as Chef Lead or assist with hands-on event support when needed

Administrative & Data Management Responsibilities

Scheduling & Staffing

• Maintain kitchen scheduling format including:
  • Employee names
  • Positions
  • Availability
• Input staffing information from written schedules into Nowsta

Inventory Management

• Maintain inventory spreadsheets, pricing updates, and formulas
• Perform monthly inventory count data entry
• Manage item and pricing updates accurately

Invoice & Purchase Tracking

• Input invoices and transfers according to coding procedures
• Maintain invoice tracking workbooks, formulas, and purchase logs
• Track food purchases and transfers accurately

Training Administration

• Create and adjust training documents and protocols as directed
• Maintain training schedules and employee documentation
• Assist with onboarding and training organization

Waste Log Management

• Maintain waste tracking spreadsheets, formulas, and pricing
• Input waste data accurately
• Communicate waste concerns and trends to Chef Team

Shell Creation & Production Support

• Create accurate and timely production shells
• Complete shells by noon every Wednesday for the following Monday–Sunday
• Adjust pars based on guest count, event style, and sales notes
• Turn completed shells over to the Senior Sous Chef

Health Department & Compliance

• Maintain health department documentation and records
• Conduct bi-weekly self-audits
• Communicate corrective actions clearly to the culinary team
• Ensure detailed follow-through on all corrections and standards

Thursday & Friday Weekend Success Checks

BEO & Shell Review

• Compare BEO updates against production shells
• Verify:
  • Correct and reasonable par levels
  • Accuracy of menu items
  • Missing or incorrect information

Prep List Completion Checks

Verify completion and organization of:

• Proteins
• Sauces
• Appetizers
• Starches
• Vegetables
• Dry goods
• Salads & dressings
• Breads
• Cold box organization and readiness

Qualifications

• Previous kitchen management, sous chef, or culinary administrative experience preferred
• Strong organizational and spreadsheet skills
• Comfortable managing data, formulas, and operational systems
• Ability to lead teams while remaining hands-on
• Knowledge of food safety and Health Department standards
• Ability to multitask in a fast-paced catering environment

Growth Opportunity

This role offers strong growth potential within Rocky Top Catering’s culinary leadership team for candidates interested in long-term development in operations, culinary leadership, and event management.