A private multi-generational family with a main residence in Hillsborough and another in SF is seeking an estate manager to join their fully staffed team. While the schedule is Monday through Friday, on-site in Hillsborough from 9am-5pm, with flexibility. You may need to travel to other properties throughout CA and abroad. The position starts as a temporary six-month role, with the potential to become permanent. This role is hiring immediately. This is a live-out position, so you should live locally in the SF/Bay Area. The family is only seeking local candidates at this point in time.
Responsibilities:
Serve as the operational backbone with full oversight of the household, operations, and vendor relationships
Direct personal support to the principal and family
Polished, discreet, and exceptionally organized
Consistent standard of care for every task, large or small
Must thrive in a fast-paced, detail-driven environment
Move easily between high-level strategic coordination and hands-on problem-solving
Oversee daily operations across the Hillsborough primary residence, and at times, other properties as needed
Manage and coordinate household staff, contractors, and vendors, including housekeeping, culinary, and maintenance teams
Serve as primary liaison for active construction and design projects, tracking timelines and coordinating with contractors and designers
Oversee wine cellar, spirits, and humidor inventory management across properties
Coordinate seasonal property turnover (Carmel arrivals/departures) and manage parcel/mail handling
Manage the principal's calendar, travel logistics, and coordination with his Executive Assistant
Handle personal errands, restaurant reservations, event ticketing, and gift sourcing/wrapping
Support planning and execution of family dinners, medium-scale gatherings, and large events
Assist with pet care coordination and scheduling for family dogs
Coordinate with the Accounting team on household budgets, invoicing, and vendor payments
Liaise with Security to ensure property protocols are maintained
Maintain organized systems for household documentation, service schedules, and staff calendars
No job is too big or too small — willing to step in personally whenever needed to ensure seamless household operations
Requirements:
Legal to work in the US
Already living locally or a commutable distance to Hillsborough
Clear and Valid driver’s license
Reliable transportation to get you to other properties
5+ years of experience as an Estate Manager, House Manager, or Executive/Personal Assistant in a private UHNW household
Exceptional discretion, professionalism, and sound judgment
Strong project management skills, particularly with construction/renovation coordination
Comfortable working across multiple properties and adapting to shifting family schedules
Proficiency with household management and scheduling tools (e.g., Control4 familiarity, Google Workspace)
Ability to navigate direct feedback and firm direction
Salary and Benefits:
The family is offering a competitive salary based on prior experience and skill set.
If the position is offered permanently, benefits to include:
PTO, vacation & sick
Full PPO Platinum medical insurance premium paid by employer
10% 401K match on base salary
Discretionary performance-based annual bonus
Numbers & Facts
Location
San Francisco, California
Skills
Accountingunmatched
Animal Careunmatched
Billingunmatched
Budgetingunmatched
Calendar Managementunmatched
Constructionunmatched
Documentationunmatched
Driver's Licenseunmatched
Estate Managementunmatched
Executive Assistant Skills unmatched
Home Economicsunmatched
Housekeeping/Cleaningunmatched
Inventory Managementunmatched
Legalunmatched
Logisticsunmatched
Mail Processingunmatched
Operationsunmatched
Organizational Skillsunmatched
Problem Solving Skillsunmatched
Project Trackingunmatched
Project/Program Managementunmatched
Restaurantunmatched
Shipping/Receivingunmatched
Standards of Careunmatched
Systems Maintenanceunmatched
Travel Planningunmatched
Vendor/Supplier Relationsunmatched
Willing to Travelunmatched
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