Lab Operation Support and Purchasing Admin

Title - Lab Operation Support and Purchasing Admin

Location - 3655 N 1st, San Jose CA 95134
Duration: 12+ Months

Work Hours: 08:00 ~ 17:00

JD Details         

TECHNICAL RESPONSIBILITIES (include but not limited to):

•                     Manage labs’ purchase & shipping requests including invoices.

•                     Identify and contact vendors for specifics items per projects need

•                     Maintain purchasing information, files/records, and new vendor registration

•                     Request quotations for comparison and price negotiation with vendors

•                     Prepare require docs & submit order requests & work closely with Finance Purchasing team to provide necessary info to complete internal PO process

•                     Actively follow up for status of PO, follow up with vendors on ETA and delivery schedule

•                     Receive new orders and enter in JIRA system for tracking purpose, maintain life cycle of JIRA system

•                     Maintain Confluence space for group; documentation of HR/Legal/Project related information

•                     Provide Administrative support to the lead & management of lab; Perform HR task (On-board & Off-board, Handle and resolves employee relations issues)

•                     Organize & support team events

•                     Collaborate with Finance/Accounting for invoicing and payment processing

•                     Drive physical audits and perform regular inventory and support asset management team

•                     Prepare and coordinate and receive incoming shipments. Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.

•                     Perform ad hoc requests as directed by on-site management.

•                     Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.

•                     Train, mentor, and suggest improvements / modifications.

TECHNICAL SKILLS

•                     Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.

•                     Able to lift 50 lbs.

•                     Able to move servers to and from main DC to the colocation and labs.

•                     Proficient knowledge of confluence, Microsoft Windows, Linux OS types.

Requirements:

• Especially high skill level of VMware admin and management, also including but not limiting, Jenkins, GIT, DevOps tool administration
• Systems Administration/System Engineer certification in Linux+, e.g., CompTIA Linux+, Red Hat Certified System Administrator (RHCSA), or Red Hat Certified Engineer (RHCE) preferred
• Network equipment management, Cisco equipment preferred,
• 1+ years of system administration experience in Linux environments and proficient in tasks such as shell scripting, creating corn jobs, analyzing log files, managing user accounts and groups, configuring iptables, and setting up mail services.
• Proven ability to multi-task.
• Independent, self-starter.
• Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.
• CompTIA Security+ (SY0-301) or other DoD 8570.1 Workplace Improvement Plan IAT Level II compliant certification required (or equivalent experience).
• Familiarity with web-based technologies, including but not limited to, reverse proxy servers, SSL certificate configuration, three-tier architecture, and service oriented architecture, enterprise service bus, http, and differences between browsers.
• Able to lift 50 lbs.
• Able to move servers to and from main DC to the colocation and labs
• Install new hardware or migrate existing servers (rack and stack)

REQUIREMENTS

•                     Hands on, self-starter who is comfortable with multiple tasks in a team environment

•                     4+ years of purchasing and inventory management experience 

•                     Administrative experience & Solid spreadsheet skills

•                     Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.

•                     Strong technical, analytical, and problem solving skills.

•                     Ability to complete tasks and deliverables within expected timelines

•                     Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures. 

•                     Able to work independently as a part of a larger team in a global organization.

•                     Able to multitask in high pressure situations and take ownership of project / tasks from planning, deployment, and post-deployment support.

•                     After hours and weekend support and/or alternative work schedules are required at various points in the year

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