Labor Accounting & Timekeeping, Manager

Labor Allocation And Payroll Manager

San Diego California

Ondaro is with you for what comes next

At Ondaro, you'll collaborate with exceptional designers, engineers, technologists, and thought leaders, united by a shared mission to solve business challenges that hinder transformation and progress. We balance culture and performance, creating a workplace where innovation thrives and every day brings opportunities to make work more meaningful, and more fun.

We invite you to bring your authentic, courageous, empathetic, and customer-obsessed self to a team that's passionate about delivering excellence to our clients and each other.

What you'll be doing

The Labor Allocation & Payroll Manager oversees the processes that ensure accurate labor distribution, cost allocation, and workforce data integrity across all regions. This role is responsible for managing labor allocation methodologies, maintaining compliance with organizational standards, and ensuring alignment with financial, operational, and general ledger reporting requirements.

While this position does not manage full payroll operations, it requires a strong understanding of payroll rules and regulations to accurately reconcile labor allocation data against payroll outputs and ensure proper posting to the GL. The manager partners closely with Finance, HR, Operations, and regional teams to support strategic labor planning, drive process improvements, and enhance reporting accuracy. Success in this role requires strong analytical skills, attention to detail, and the ability to lead cross-functional initiatives within a global environment.

• Reconciliation of payroll-related general ledger accounts, including wages, taxes, benefits, and accruals.
• Process labor batches payroll, time and attendance, and labor distribution for employees in the U.S., Mexico, Brazil and Canada.
• Strong understanding of country-specific payroll and labor regulations.
• Continuously evaluate and improve payroll labor tracking processes, leveraging automation and system capabilities to enhance efficiency, accuracy, and compliance.
• Set up new employees and contractors in timekeeping systems, ensuring accurate classification and cost center alignment.
• Manage time and attendance systems, including leave processing, labor reporting, and distribution.
• Partner with the Associate Director to support 1099 contractor setup, ensuring accurate cost allocation, classification, and reporting across systems and jurisdictions.
• Ensure proper allocation of labor costs across applicable cost centers.
• Review coding for accuracy to avoid discrepancies in reporting.
• Monitor variances between budgeted labor and actual labor usage
• Allocate labor expenses according to established organizational guidelines.
• Validate that labor entries align with payroll data and scheduling.
• Reconcile payroll results to the general ledger to ensure all payroll-related expenses and liabilities are accurately recorded.
• Partner with the Payroll team to ensure payroll data aligns with the general ledger and cost allocations for accurate reporting, accruals, and financial close activities.
• Validate that payroll-related accruals (e.g., wages, taxes, benefits) are accurately recorded.
• Maintain strict confidentiality of payroll and employee data, ensuring secure handling and storage of sensitive information.

What you´ll bring to our table

• Minimum of 5-7 years of experience in labor allocation and payroll.
• Knowledge of DCAA compliance, labor distribution, and federal contracting standards.
• Experience working with non-US payroll processes a plus
• Familiarity with Jamis Prime and/or Sage Intacct is a plus.
• Communication & Collaboration: Strong ability to liaise and effectively communicate with employees, people team, legal staff, vendors and internal stakeholders.
• Fluency in Spanish is preferred; Brazilian Portuguese is a strong asset.
• Ability to work independently and as part of a team.
• Experience with process improvement and project management.
• Occasional, pre-scheduled travel may be required once or twice per year.

You genuinely love what you do, not just building great products, but building relationships. You take a deep, authentic interest in your clients, listen closely to their needs and champion their success like it's your own. Every day is an opportunity to make a difference, and you show up with purpose, curiosity, and heart.

You're not just looking for a team, you're looking for your people. A place where collaboration is joyful, ideas are welcomed, and everyone lifts each other up. You believe the best work happens when people feel connected, trusted, and inspired. And you're ready to bring your energy, empathy, and product mindset to the most amazing team ever.

Come join us at Ondaro and be part of an exciting journey where we're ready to elevate your work experience, every step of the way.

Perks? Oh, yes.

Ondaro's success is based on our most valuable asset - our people. We offer a robust benefits package designed with your needs in mind. We are passionate about investing in our people. As lifelong learners, we support your continued education and career development through paid training, including ServiceNow certifications. We build in training dollars and hours into our annual plan for each and every employee, so you have the time and resources available to stretch yourself.

We value diversity at our company. Ondaro is an equal opportunity employer. Everyone who applies with the qualifications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying.

Base salary range is $110,000.00 to $125,000.00. This range represents the expected compensation for this position. Actual salaries will vary and may be above or below the range when taking into account the wide range of factors that are considered in making compensation decisions, including but not limited to location; skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-AC1