Landscape Scheduler / Project Administrator
Steadfast Contractors Alliance – San Antonio, FL
Steadfast Contractors Alliance is seeking a highly organized and driven Landscape Scheduler / Project Administrator to support our growing commercial landscape installation operations. This is a fast-paced, high-demand role that plays a critical part in coordinating field production, supporting project managers, and ensuring our jobs run efficiently and on schedule.
This position is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in keeping operations running smoothly.
Key Responsibilities
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Coordinate and manage daily and weekly schedules for commercial landscape installation crews
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Dispatch crews to job sites, ensuring proper labor allocation and job coverage
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Collaborate closely with multiple Project Managers to align scheduling with project timelines and priorities
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Communicate scheduling updates, changes, and priorities to field teams and internal staff
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Follow up with customers, project managers, and field personnel to ensure job progress and satisfaction
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Assist with administrative support for ongoing projects, including documentation and tracking
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Monitor scheduling conflicts and proactively resolve issues to maintain production flow
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Maintain accurate records within company systems
Qualifications
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Strong organizational and time management skills with the ability to multitask
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Excellent communication skills (verbal and written)
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Ability to perform under pressure in a high-demand, fast-paced environment
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Detail-oriented with strong problem-solving abilities
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Team-oriented mindset with a proactive approach
Preferred Experience (Not Required but a Plus)
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Experience with Buildertrend
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Experience with QuickBooks
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Background in landscape, construction, or land development industries
- Bilingual in Spanish
What We’re Looking For
We are looking for someone who:
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Takes ownership of their role and follows through
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Can think ahead and anticipate scheduling needs
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Communicates clearly and confidently with both field and office teams
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Is adaptable and solutions-driven in a constantly changing environment
Why Join Steadfast?
At Steadfast, we are committed to excellence in everything we do—from the field to the office. You’ll be part of a team that values hard work, collaboration, and continuous growth, with opportunities to develop your career in a rapidly expanding organization.