Primary Duties and Responsibilities
The following duties are customary for this position but are not to be construed as all-inclusive. Duties may be added, deleted, and assigned based on management discretion and institutional needs.
Responsible for communication with vendors who provide supplies and equipment to campus.
Enforces WKU policies, procedures, and work standards to ensure adequate performance and personnel safety and reports all disciplinary issues and concerns to Management.
Inspects completed work to ensure conformance to WKU operating standards.
Schedules work depending on work priorities, staffing, equipment availability, supported crew requirements, and/or weather conditions.
Ensures stock for all DFM Groups is ordered, received, checked in, unpacked, stocked, and recorded, utilizing the current CMMS program or other management system as directed.
Ensures CMMS or other Inventory modules are accurate and up-to-date with costs and accurate inventory information.
Verifies inventory computations by comparing them to physical counts of stock and investigates discrepancies and/or adjusts errors as appropriate.
Checks out and distributes supplies to Facilities Management employees.
Coordinates uniform ordering with Business Operations Manager and ensures the distribution of uniforms to Facilities Management employees.
Responsible for usage of WKU credit cards, logging procurement card purchases into DFM work order system, and reconciliation of credit card purchases consistent with WKU credit card procedures.
Responsible for filing and maintaining paperwork for all completed purchases made by DFM through the stockroom.
Monitors/leads stock room project activities to ensure that instructions are followed, deadlines are met, and schedules are maintained.
Trains employees in all tasks & equipment necessary to perform their jobs and provides employees with assistance in performing duties as necessary to meet deadlines.
Reviews time sheets for accuracy and adherence to the WKU attendance policy.
Performs computer work such as emails, spreadsheets, word processing, internet parts research, memos, etc.
Operates University vehicles.
Secondary Duties and Responsibilities
Directs activities of stockroom staff to receive, store, and issue supplies and equipment, keep inventory records, and provide exceptional customer service.
Communicates bilaterally with other supervisors within DFM to ensure that services are provided in an efficient, fully transparent, and timely manner.
Performs related duties as assigned.
Job Requirements
Additional Information
Discrimination and Harassment Policy
Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 (Revised 1992), and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of:
Persons with disabilities who need reasonable accommodations to participate in the application and/or selection process should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKUs Discrimination and Harassment Policy (0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator, via email at ena.demir@wku.edu or by phone at 270-745-6867. Ms. Demir is also responsible for coordinating the Universitys response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKUs website at https://www.wku.edu/titleix. Information concerning educational programs offered by WKU are provided at http://www.wku.edu/atwkuacademics.php. For information related to job postings, please email employment@wku.edu.