Lead Compliance Coordinator (Hybrid)

Lead Compliance Coordinator (Hybrid)

Washington, D.C

The American Medical Association (AMA) is the nation''s largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America''s physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Washington D.C. for a Lead Compliance Coordinator (Hybrid) on our Advocacy team. This is a hybrid position reporting into our Washington, DC office, requiring 3 days a week in the office. 25 Massachusetts Avenue, NW, Washington, DC 20001-7400 USA

This role administers the AMA's lobbying compliance program, ensuring adherence to the Lobbying Disclosure Act (LDA) through detailed coordination of compliance activities, reporting, and education. Coordinates all functions of the Council on Legislation's meetings and initiatives, aids with the Reference Committee process as needed.

RESPONSIBILITIES:

Lobbying Compliance Administration

• Administers and maintains the lobbying compliance program and its implementation plan to ensurerobust adherence to federal requirements.
• Prepares compliance reports, disclosures, schedules, and documentation whileactively monitoring communication and developments related to federal lobbying laws and reporting requirements.
• Files compliance reportsand obtains/documents appropriate approvals prior to filing.
• Develops and delivers educational sessions on LDA compliance for AMA staff and facilitates internal communications to strengthen organization-wide compliance.
• Trains all new lobbyists and registers each new lobbyist with the House and Senate.
• Provides guidance to lobbyists, external Federation staff, and AMA consultants regarding filings of required disclosure reports and general LDA questions.
• Responds to questionsfrom external Federation staff and AMA consultants regarding general LDA questions.
• Conducts independent outreach to House, Senate, and Administration ethics offices as necessary to support compliance with applicable LDA and gift rules requirements.
• Maintains and enhances compliance resources, forms, and documentation to support compliance efforts.

Council MeetingCoordination and Support

• Coordinates with the Secretary of the Council on Legislation and the Division Director.
• Plans and coordinates meetings and other activities associated with the Council including providing Council Members, Division staff, and ARC staff with information for meetings, conference calls, and other legislative and regulatory requests.
• Coordinates the development, assembly, and distribution of Council workbooks/PDFs.
• Coordinates with Meeting Servicesstaff in obtaining hotel reservations for Council Membersand staff, and plans Council dinners.
• Maintains CouncilMembership records and facilitates communication with Council Membersand Board Officestaff as necessary, as well as distribution of required materials.
• Prepares budgetinformation for use in Councilmeeting and budget planning.
• Aids in the administration of Council workgroups and helps to undertake projects for the Council including, but not limited to, tracking relevant legislation, taking and distributing meeting notes, undertaking research related to Council projects as needed, and helping to format, standardize, and finalize document creation.

Reference Committee Support

• Supports the Secretary for Reference Committee B in coordinating committee activities and operations.
• Helps with the tracking, organization, and creation of materials including talking points, resolution charts, background information and more for the Reference Committee.
• Supports the development of the Reference Committee reports before and during the House of Delegates meetings, including attending the House of Delegates meetings twice a year.
• Facilitates communication with the Reference Committee, Council on Legislation Members, Division staff, and ARC, about the Reference Committee process.

May include other responsibilities as assigned

REQUIREMENTS:

• Associate''s degree required; bachelor's degree preferred.

• 5+ years of experience supporting public policy, compliance administration, board or council activities, or related functions.

• Demonstrated knowledge of the federal legislative and regulatory process.

• Strong writing and analytical skills. Ability to conceptualize issues, synthesize data / information and develop reports that require limited review.

• Exceptional communications skills, including the ability to present information in a clear and concise manner, and to generate meaningful dialogue on key issues.

• Demonstrated ability to effectively manage and execute multiple, concurrent projects, prioritize work assignments, and maintain a budget; ability to handle ambiguity and adapt effectively to changing circumstances.

• Highly organized, efficient, and detail-oriented; Critical thinking skills required.

• Curiosity in varied healthcare public policy issues.

• Demonstrated ability to work in a team environment as well as work independently.

• Demonstrated ability to maintain a professional and personable demeanor when representing the AMA.

• Some travel required.

This role is an exempt position, and the salary range for this position is $90,931 - $120,244. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be determined by a variety of factors including but not limited to business consideration and geographical location, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association's benefits offerings, please click here.

The AMA offers competitive salaries, including an incentive plan and excellent benefits. Our office is a business casual environment, and we respect work-life balance. The American Medical Association is located near Union Station and the Capitol in Washington D.C.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION