Lead Exec Admin 3

Visteon is a global automotive technology leader, advancing mobility through innovative technology solutions that enable a software-defined future. The company's state-of-the-art product portfolio merges digital cockpit innovations, advanced displays, AI-enhanced software solutions, and integrated EV architecture solutions. With expertise spanning passenger vehicles, commercial transportation, and two-wheelers, Visteon partners with global automakers to create safer, cleaner, and more connected journeys. Founded in 2000, the company employs 10,000 employees in 18 countries around the globe. In 2025, Visteon recorded annual sales of approximately $3.77 billion and secured $7.4 billion in new business. To know more about us, visit visteon.com.

Mission of the Role: We are seeking a highly organized, tech-savvy, and impactful Executive Assistant who will serve as a trusted partner to support multiple senior level executives. This role goes beyond traditional administrative support-driving operational excellence, leveraging AI tools for productivity, and ensuring alignment across critical priorities in a fast-paced, technology-driven automotive environment.

Key Objectives of this Role:

Executive Support & Coordination

• Manage complex calendars, scheduling, and prioritization for senior level executives.

• Coordinate global travel arrangements, detailed expense reporting, and logistics with precision.

• Prepare executive briefings, presentations, and reports for internal and external stakeholders.

• Serve as the primary point of contact for internal teams and external partners.

Business Partner Responsibilities

• Act as a thought partner to senior level executives, ensuring alignment on priorities and initiatives.

• Drive follow-up on key decisions, projects, and deliverables across.

• Facilitate cross-functional communication and collaboration between leadership teams.

• Support preparation for board meetings, special events, and leadership offsites.

AI & Productivity Enablement

• Utilize AI tools(Chat GPT, Claude or co-Pilot) and automation platforms to streamline workflows (e.g., meeting summaries, data analysis, document drafting).

• Identify and implement digital solutions to improve efficiency and decision-making.

• Train and guide teams on leveraging AI-driven productivity tools.

Event Planning

• Coordinate on and off-site events including booking hotel rooms, meeting venues and restaurants

• Schedule on and off-site customer events at appropriate venues

Project Management & Analytics

• Track and report progress on strategic initiatives, KPIs, and operational metrics.

• Conduct research and provide insights to support executive decision-making.

• Manage special projects with minimal supervision, ensuring timely and high-quality outcomes.

Key Performance Indicators:

• Ensure calendar accuracy and proactively resolve scheduling conflicts.

• Optimize travel arrangements and streamline expense report processing for faster turnaround.

• Deliver high-quality materials and readiness for executive meetings/engagements.

• Uphold zero breaches and strict adherence to policies.

• AI Tool Utilization

• Productivity Gains

Qualification, Experience and Skills:

• Minimum 5+ years of experience providing executive support to SVP or C Suite executives in a global business
• Experience using Microsoft Office 365, AI tools & applications.
• Experience supporting multiple leaders and arranging global travel
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders.
• Demonstrated ability to prioritize leaders' calendars with ability to make judgment calls and decisions based on rapidly shifting priorities.
• Proven ability to work in a fast paced, often changing environment with efficiency and accuracy.
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight.
• Strong organizational skills with a strong attention to detail.
• Experience coordinating projects. Experience with budget management and detailed expense management
• Ability to work with confidential information.
• Experience working in a complex, matrixed and global environment.
• Must be available to work on-site
• Bachelor's degree or equivalent practical experience.

Key Behaviors:

• Detail Oriented

• Proactive

• Results-Driven

• Adaptable

• Customer Focused

• Resilient

• Reporting Structure: Reports to Visteon's CEO Executive Assistant

In the fast lane of technology. At Visteon, we're redefining how the world connects through its vehicles. Our innovations transform the driving experience for millions, powered by a high-performance culture that challenges the status quo and sparks new possibilities-in careers and communities. Join us and help shape the future.