Lead Executive Assistant

About USS

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers' project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

Primary Purpose

The Lead Executive Assistant provides strategic administrative and operational support to the CEO & CFO. This role serves as a trusted partner responsible for managing executive priorities, facilitating critical communications, and ensuring alignment across leadership activities. The Sr Executive Assistant also leads and oversees the Executive Assistant function to drive consistency, efficiency, and effectiveness across executive support.

Essential Functions

• Manage complex and highly dynamic calendars for the CEO & CFO, balancing competing priorities and ensuring focus on critical business needs.
• Act as a strategic liaison and gatekeeper, prioritizing requests and managing access to executive leadership.
• Coordinate and support executive-level meetings, including ELT sessions and external engagements.
• Prepare and oversee high-quality materials, presentations, and communications for senior leadership.
• Manage sensitive and confidential matters with a high level of discretion and judgment.
• Anticipate executive needs, identify risks, and proactively resolve issues.
• Lead and oversee Executive Assistant support for the broader ELT, including assigning work and setting priorities.
• Establish and standardize processes, tools, and best practices for executive support across the organization.
• Support enterprise-level initiatives and cross-functional coordination efforts.
• Oversee office operations and administrative workflows, identifying opportunities for process improvement.
• Perform other duties as assigned.

Qualifications

EDUCATION

Min/Preferred

Education Level

Description

Minimum

Preferred

High School or GED

2 Year / Associate Degree

Associate Degree in Business Administration or related field.

EXPERIENCE

Minimum Years of Experience

Maximum Years of Experience

Comments

8

8 years of administrative experience, with significant executive support experience, including supporting C-level executives.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Diversity, Equity, and Inclusion: Strong ability to execute work with a diversity, equity, and inclusion lens.
• Technical Proficiency: Expert proficiency with Microsoft Office 365, including the ability to design and edit graphic presentations and materials.
• Prior experience supporting a CEO within a medium sized organization (2000 +).
• Communication Skills: Exceptional verbal and written communication skills.
• Organizational Skills: Impeccable organizational skills and attention to detail.
• Professionalism: High degree of professionalism in interacting with diverse groups of people, including senior executives and staff.
• Decision-Making: Ability to make informed decisions regarding priorities and time management.
• Prior management experience leading multiple direct reports.
• Autonomy: Ability to complete a high volume of tasks and projects independently with minimal guidance.
• Responsiveness: Ability to react with appropriate levels of urgency to situations requiring quick turnaround.
• Integrity: Maintain high levels of integrity and discretion in handling confidential information.
• Judgment: Excellent judgment and the ability to switch gears seamlessly.
• Proactive Problem Solver: Anticipate needs and provide innovative solutions to complex problems.
• Adaptability: Flexibility to adapt to changing priorities and organizational needs.
• Interpersonal Skills: Strong interpersonal skills, capable of building rapport with all levels of the organization.

Physical Requirements

Demand

Frequency

Sit while answering phones or reply to emails

Constant

Use hands and fingers to handle, control or feel objects tools or controls

Frequent

Repeat the same movements when entering data

Frequent

See details of objects that are less than a few feet away

Constant

Speak clearly so listeners can understand

Frequent

Focus on one source of sound and ignore others

Frequent

Hear sounds and recognize the difference between them

Frequent

See differences between colors, shades and brightness

Frequent

Benefits Summary

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:

• Holiday & Paid Time Off (pro-rated for Part-Time employees)
• Medical/Pharmacy
• Dental
• Vision
• Employer-Paid Short-Term Disability
• Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and Critical Illness
• Commuter/Transit Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• 401(k) with employer match
• Employer-Paid Employee Assistance Program (EAP)
• Employee Discounts

Salary Range

$91,200.00 - $132,200.00 / year

Pay Transparency Statement

At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.

EEO Statement

Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver's license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.