Lead Mail Services Associate

Summary:

This position supports all the mail and shipping & receiving needs for our client. The Lead Mail Services Associate (MSA) oversees our mailroom operations and provides leadership to our associates working onsite to process, deliver and ship all inbound and outbound mail and packages.

Specific Duties & Responsibilities:

• Provide outstanding customer service to end users regarding their mail and shipping requests.
• Provide day to day leadership and shift supervision to Mailroom Associates working onsite.
• Respond to and manage incoming customer requests received via email, in person or our ticketing system.
• Act as first point of contact for customer service escalations.
• Sort and research incoming USPS mail.
• Scan incoming mail for digital delivery to various recipients as needed.
• Deliver incoming mail and packages to recipients in the building as needed.
• Scan incoming accountable mail and packages into our mailroom software system.
• Utilize PDAs and scanners to ensure that signatures are collected as proof of pick-up or delivery for accountable mail and packages.
• Manage current racks for packages in alphabetical order for packages to be picked up and signed for.
• Prepare outbound mailers for metering, including folding letters and stuffing envelopes.
• Meter outbound mail.
• Pack outgoing shipments to protect contents during shipping.
• Create outbound shipping labels including for international shipments using couriers such as FedEx, UPS and DHL.
• Create commercial invoices and other documentation as necessary for international shipments.
• Follow up with courier companies regarding any issues with domestic and international shipments.
• Operate various machines as needed to complete assigned tasks.
• Accurately document inbound and outbound mail and other volumes as needed in logs.
• Maintain cleanliness of workspace throughout shift.
• Ensure safety and security procedures are followed at all times.
• Collect metric volumes and complete weekly and monthly management report.
• Other duties as requested.

Qualifications

• High School diploma or GED equivalent required.
• Ability to lift up to 50 lbs.
• Strong customer service skills.
• Strong verbal and written communications skills.
• Minimum 1-year experience in a mail room or experience at FedEx and/or UPS.
• Minimum 1-year experience in a supervisor or manager position.
• Postage Meter, UPS, FedEx, DHL and USPS knowledge.
• Have good working knowledge of mail and computer basics.
• Proficiency in MS-Office: Word, Excel, Outlook, and Power Point.
• Ability to appropriately handle confidential and highly sensitive material