REPORTS TO
Program Manager Community Ed
FLSA STATUS
Non-exempt
SUPERVISES
Yes
JOB FAMILY
Community Education
FTE
1.0
WORK CALENDAR
253
GRADE
0
APPROVED
February 27, 2019
REVISED
8/9/2024
SUMMARY:
Provide supervision and approval of the District's facility use and special events by Dysart employees and community members seeking facility rental opportunities. Support the Program Manager on implementation of Enrichment courses. Support oversight of site specialists supplemental opportunities supporting facility use by the community. Collaborate and support site administration and secretaries ensuring accurate and appropriate facility use. Maintain Eleyo's district wide facility events/operations software program.
ESSENTIAL DUTIES:
- Manage district wide facility use ensuring accuracy of facility availability
- Communicate weekly facility use report to district departments and staff
- Coordinate facility rental needs (equipment, technology, staffing)
- Support Manager in staffing site specialists supporting third party facility use
- Supports development and maintenance of Community Ed website and social media platforms
- Builds relationships with community members enhancing community engagement
- Monitors and maintains the enrichment and facilities section of Eleyo software
- Provides administrative support of fiscal data through reports
- Assists in scheduling and coordinating special projects and events
- Establish and maintain good rapport with all stakeholders such as; DUSD staff, community members and vendors.
- Maintain a high level of ethical behavior and confidentiality
- Performs other duties of a similar nature and level as assigned
EDUCATION AND EXPERIENCE:
- High School Diploma or GED required
- Customer service and data entry experience
- School office experience preferred
- Three (3) years of administrative support experience preferred
LICENSING/CERTIFICATIONS:
- Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC)
KNOWLEDGE OF:
- Standard practices, methods and materials of assigned work.
- Techniques and methods for organizing, prioritizing and monitoring work.
- Principles and practices of conflict resolution
- Basic budget administration
- Business math concepts
- Standard practices, methods and materials of assigned work
- Filing and record-keeping principles
- Uses and properties of supplies and equipment
- Applicable federal, state and local laws, codes, regulations (based on assignment)
- Customer service principles
- Specialized equipment relevant to area of assignment
- Modern office technology
SKILL IN:
- Composing and maintaining basic original documents including reports, and correspondence
- Performing basic original research, compiling and assembling data
- Maintaining and updating data and documentation
- Organizing tasks, meeting deadlines and prioritizing work
- Following directions and meeting standards
- Providing attention to detail in assignments
- Computer Digital literacy and Excel
- Organizing and maintaining records and files
- Proofreading and error correction
- Business math computations
- Exercising confidentiality
- Comprehending reference books and manuals
- Interpreting and applying applicable laws, codes, regulations and standards.
- Providing customer service
- Utilizing a computer and relevant software applications
- Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: reaching, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.
Working Conditions:
Work is routinely performed in an indoor, school environment, however outdoor work is sometimes required.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.