Lead Secretary PK-8 Building

MINIMUM QUALIFICATIONS:

• High School Graduate or equivalent.
• Knowledge of and ability to demonstrate basic business-related skills.
• Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions.
• Ability to organize and prioritize tasks in order to effectively work within timeline.
• Clerical experience beyond minimum required.
• Ability to perform duties requiring strictest confidentiality.
• Excellent communication skills and ability to work cooperatively with other personnel.
• Willing to cross-train with other positions.

ADDITIONAL PREFERED QUALIFICATIONS:

• Bachelor Degree, Associate degree or academic hours completed beyond high school
• Experience gained in any unit of the school system.

SUPERVISION RECEIVED:

Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.

DUTIES:

• Greet school visitors while interacting with the public in the school office or other settings.

• Ensure that ALL visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office.

• Assist students, public and staff as needed.

• Direct visitors to appropriate destinations.

• Secretary to Building Principal of Record, Pod Principals, and/or Supervisors.

• Maintain and Coordinate Electronic calendars for all building administrators.

• Type and/or assemble reports or information required by the different departments at the Administration Building as requested by the principals.

• Attend B.L.T. meetings and be responsible for recording and communicating meeting minutes to Building Administration immediately following the meeting.

• Prepare, duplicate and distribute school newsletters, master schedules, etc.

• Share responsibility with other clerical team members in the operation of the PK-8 school office and be directly responsible to the principal or designee (s).

• Assist in areas of public relations and communications with staff, students, and visitors.

• Assist in admitting visitors to the building, exercising judgment concerning priority.

• Assist in scheduling, as needed, exercising priority, including:

• Building assemblies; Parent/Teacher conferences; Building meetings; and any other appointments as required.

• Keep constantly informed of school policies and regulations.

• Answer incoming phone lines and assist person on the phone as needed.

• Help pupils, staff members and parents with routine problems.

• Receive and deliver messages to staff and students, electronic and/or hard copy.

• Be directly responsible for Building payroll reporting for certificated and classified staff.

• Check in and out all substitutes daily and keep record for their attendance.

• Keep accurate record of staff absenteeism (personal leaves, sick leaves, school business leave, vacations, etc.)

• Arrange and coordinate substitutes when notified of an employee absence.

• Maintain and make corrections to staff mailboxes.

• Maintain office files related to daily operational need of the building and any necessary employee files.

• Maintain required forms for Building staff including but not limited to sick leave, employee absence, and transportation forms.

• Responsible for all budget allocations which include:

• Keep accurate account of expenditures and budget revisions;

• Prepare all school purchase orders;

• Order and maintain all office and building supplies, check in invoices upon arrival of supplies, and submitting for remittance in a timely manner; and

• Prepare and process petty cash receipts.

• Maintaining records for students' fees and obligations in the student information system.

• Maintain detailed, accurate records in regard to receiving monies; writing receipts; depositing money; and remittance details.

• Prepare, receive and distribute inter-office, U.S., and electronic mail as requested.

• Operate office machines and maintain supplies for copy machines, faxes, etc.

• Coordinate building permits and keep an updated calendar of events.

• Keep emergency cards on file for all staff. Make duplicates for pod secretaries.

• Prepare for opening and closing of school (reports, bulletins, schedules, etc.)

• Collect list of needed room repairs and requests for repairs to or replacement of equipment and keep custodian informed of any needed repairs.

• Maintain strict confidentiality.

• Abide by the rules, regulations, policies and procedures of the Warren City School District Board of Education.

• Perform other relevant duties as may be assigned by Superintendent, Building Principal, Pod Principals and Supervisors and/or his/her designee.

SALARY: Salary Table E, Pay Range V, as per negotiated contract.

CONTRACT: 260-262 Days (52 Weeks); 7.5 hours per day, 37.5 hours per week.

Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481 or via email at debbie.ball@warrencityschools.org, by closing date indicated above.

External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org, click on "Job Opportunities", then "Apply" next to Job ID 315 or "Start an application for employment." Once your application is complete and submitted, you will receive a confirmation number.

Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.