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Lease Administrator

Mindlance

Andover, MA

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Billing, Budget Management, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Cash Flow, Check Processing, Construction Engineering, Data Management, Database Administration, Detail Oriented, Documentation Review, Economics, Facilities Engineering, Leasing, Legal, Magnetic Resonance Imaging (MRI), Mail Processing, Microsoft Excel, Net Present Value (NPV), Operational Expenditure (OPEX), Pivot Tables, Property Maintenance, Quality Assurance, Quality Control, Real Estate, Reconciliation, Record Keeping, Rentals, SAP, Spreadsheets, Systems Administration/Management, Treasury, Variance Analysis
LOCATION
Andover, MA
POSTED
6 days ago
Duties:
  • Prepare Execution Packet Requests prepare outgoing and process incoming mailings.
  • QC/QA of lease or other real property agreement for content and accuracy of such.
  • Process signed documents - Ensure proper execution for internal and external parties.
  • Preparation of real property agreements and associated documents.
  • Filing and maintaining land records and real property agreements.
  • Maintaining applicable portions of spreadsheet, Archibus and Quorum information.
  • Record/file real property agreements in land registries.
  • Prepare Check Requests.
  • Coordinate the maintenance and organization of electronic files for various types of property records and the tracking of the information using the Archibus tool.
  • Coordinate, participate and review in the processing of lease payments to landowners.
  • Coordinate the integration of new projects into the real estate department including but, not limited to, gathering and reviewing documentation received and reviewing the setup of the information into the Archibus tool.
  • Work closely with other departments within the organization including, but not limited to, Facilities, Engineering and Construction, Legal, Accounting and Treasury.
  • Basic office administration duties as related to Real Estate functions
Skills:
  1. Lease Management & Interpretation

Reading and interpreting lease agreements (rent terms, escalations, clauses)

Tracking critical dates (renewals, expirations, options)

Abstracting key lease terms into databases or systems

  1. Financial & Analytical Skills

Rent calculations (base rent, percentage rent, escalations)

CAM (Common Area Maintenance) and operating expense reconciliations

Budget tracking and variance analysis

Understanding of NPV, cash flow, and lease economics (especially in corporate real estate)

  1. Data & Systems Management

Managing lease management systems (e.g., MRI, Yardi, SAP RE, CoStar)

Maintaining accurate lease databases

Strong Excel skills (pivot tables, formulas, reconciliation models)

  1. Attention to Detail

Ensuring accuracy of lease abstracts, payments, and reports

Identifying discrepancies in billing or lease terms

Compliance tracking (insurance, obligations, deadlines)

Education:

Bachelor s degree or equivalent work experience


EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

About the Company

M

Mindlance

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