Lease Administrator

DIVE IN TO A NEW CAREER WITH LESLIES:

Founded in 1963, Leslies is the largest and most trusted direct-to-consumer brand in the U.S. pool and spa care industry. We serve the aftermarket needs of residential and professional consumers with an extensive and largely exclusive assortment of essential pool and spa care products. We operate an integrated ecosystem of 900+ retail locations, backyard service and repair, a robust digital platform, and manufacturing and distribution divisions across 35+ states-enabling consumers to engage with Leslie's whenever, wherever, and however they prefer to shop. With over 60 years of providing best-in-class products and solutions to our customers, there is nothing that we value more than the development and growth of our team. We strive to create a positive and fun atmosphere where our Team Members feel valued and are enthusiastic about the contributions they make to the success of Leslies.

This position is not open to agency submissions.

This position is based at our corporate office in Phoenix, AZ, and follows a hybrid work schedule. Remote work is not available for this role. Candidates must reside within commuting distance, as relocation assistance is not provided. Additionally, applicants must be authorized to work in the United States without the need for current or future employer-sponsored visa support.

Job Overview:

The Lease Administrator plays a critical role in supporting Leslie's growing real estate portfolio by managing lease administration activities across retail stores, commercial service centers, distribution centers, and corporate offices. This position is responsible for maintaining accurate lease records, ensuring compliance with lease obligations, managing financial processes, and partnering with internal teams and landlords to resolve lease-related matters.

The ideal candidate will have strong analytical skills, attention to detail, and the ability to interpret complex lease agreements while managing multiple priorities. This role serves as a subject matter expert on lease administration, supporting rent processing, audits, reconciliations, reporting, and real estate initiatives that impact business operations.

Responsibilities:

• Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system.
• Review and process monthly rent statements to ensure accuracy, lease compliance, and timely payment of rent and additional charges.
• Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies.
• Analyze lease terms, landlord billings, and property-related expenses to determine appropriate actions and recommend solutions.
• Communicate audit findings with landlords, negotiate resolutions, and maintain strong professional relationships.
• Process utility invoices and other additional rent expenses outside of standard monthly billing.
• Manage default notices, escalated lease issues, and resolution efforts to minimize operational disruptions.
• Partner with Real Estate Managers, Finance, Payroll, and field teams to research and resolve real estate-related questions and issues.
• Track audit progress, negotiated savings, adjustments, and other lease-related reporting metrics.
• Abstract lease agreements, including rent schedules, critical dates, and key terms, ensuring accurate documentation and reporting.
• Maintain accurate lease records and support lease renewals and critical date notifications in partnership with Real Estate leadership.
• Support new store openings by coordinating rent commencement dates, rent acknowledgments, rentable square footage, and other lease-related requirements.
• Research and respond to inquiries from field teams and Finance related to real estate expenses and P&L impacts.
• Partner with Payroll during year-end processes to research and resolve real estate vendor tax discrepancies.
• Assist with process improvements and reporting enhancements related to lease administration.

Qualifications:

• Bachelor's degree in Real Estate, Accounting, Finance, Business, or a related field preferred; or equivalent experience.
• Minimum of four (4) years of experience in accounting, finance, real estate, lease administration, or legal support, preferably within a multi-location retail organization.
• Working knowledge of commercial lease agreements, lease accounting principles, and general accounting practices.
• Ability to manage a high volume of lease activity while maintaining accuracy and meeting deadlines.
• Strong analytical, organizational, and problem-solving skills with the ability to research and resolve complex issues.
• Excellent written and verbal communication skills with the ability to collaborate effectively with internal partners and external vendors.
• Strong attention to detail and ability to work independently in a fast-paced, team-oriented environment.
• Proficiency with Microsoft Office Suite, spreadsheets, databases, and internet-based systems.

Leslies provides a robust benefits package, including:

• Comprehensive medical, pharmacy, dental, & vision plan options.
• Health savings account (with enrollment in the high deductible health plan option).
• Health & dependent care flexible spending accounts.
• Company-paid basic life and AD&D insurance.
• Voluntary supplemental life insurance.
• Company-paid short-term disability and voluntary long-term disability insurance.
• Pre-tax and Roth 401(k) with company match.
• Paid vacation, sick, and bereavement leave.
• Paid holidays, including a floating personal day.
• Employee assistance and wellness programs.
• Earned Wage access is available, allowing early access to a portion of your earned wages before payday.
• Product discounts at Leslie's Retail stores.

Leslie's recognizes a critical component to our continued success is our people.  Leslie's is proud to have a culture of inclusion that seeks to celebrate and embrace the different backgrounds and perspectives that help drive our success and support team members in developing and growing with us. We aim to create a workplace where all team members feel welcomed and valued and inspire each other every day.