Leasing & Billing Coordinator

Billing and Leasing Coordinator
6+ month contract with extensions and possible right to hire
4 days onsite and remote each Friday – Parsippany, NJ
25.00 per hour W2
 
In this role, your primary focus will be managing documentation related to IT equipment leases and supporting the accurate processing and coding of telecom and internet invoices. The ideal candidate possesses a strong clerical background, exceptional record-keeping skills, and a high level of proficiency with Google Workspace products.
 
Key Responsibilities

• Lease Management: Track, manage, and maintain comprehensive documentation for all leased IT equipment (e.g., computers, servers, networking hardware). Monitor lease expiration dates, renewals, and equipment return schedules.
• Invoice Processing & Coding: Review, verify, and code monthly invoices primarily for telecommunications, internet services, and leased equipment to ensure accurate allocation to the correct departments or cost centers.
• Record Keeping: Maintain a highly organized, up-to-date digital filing system for all IT contracts, lease agreements, and billing statements.
• Vendor Communication: Act as a point of contact for billing inquiries, working with telecom providers and leasing vendors to resolve any discrepancies or billing errors.
• Cross-Functional Collaboration: Partner with the Finance/Accounting department to ensure all IT invoices are submitted and processed in a timely manner.
• Reporting: Generate basic reports on IT leasing inventory and telecom spend using Google Sheets as requested by IT leadership.

• High school diploma or equivalent
• 1-3 years experience
• Detail-Oriented: Exceptional attention to detail with a proven track record of accurate data entry and meticulous record-keeping.
• Technical Proficiency: Strong familiarity with Google Workspace products (Google Drive, Docs, Sheets, and Gmail) for daily tasks and document management.
• Financial Acumen: Basic understanding of invoice processing, billing cycles, and cost coding.
• Communication: Strong written and verbal communication skills, with the ability to interact professionally with both internal teams and external vendors.
• Organization: Ability to manage multiple ongoing tasks, prioritize effectively, and meet monthly billing deadlines.