Leasing Transition Coordinator

Come join our growing team! 

If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C.

 

Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations.  Join us as we continue to redefine the standards of excellence in property management

 

Leasing Transition Coordinator

Barkan Management Company, Inc. is seeking an experienced candidate for the position of Leasing Transition Coordinator in West Hartford, CT.  The Leasing Transition Coordinator will establish and maintain professional relationships with our clients, residents, staff, and vendors. The ideal candidate will work in conjunction with the Property Manager and other office personnel in a mutually respectful, collaborative relationship.  This is a full-time position, 40 hours a week, Monday through Friday.

Essential Administrative Functions:

• Answer telephone and direct calls.
• Greet residents, vendors, and applicants as they arrive at the office.
• Collect and distribute mail and messages.
• Filing, making copies.
• Type various memos.
• Process vendor invoices.
• Information Sheets: create/maintain vendor & resident lists.
• Create, close out and file resident work order requests, as needed.
• Provide administrative assistance to the Executive Team.
• Attend meetings and produce minutes as required.

Essential Leasing Functions:

·         Maintain confidential information in resident files.

·         Maintain waitlists and call lists current.

• Annual purge of wait lists.
• Manage and respond to all inquiries including website and marketing platforms.
• Conduct weekly tours.
• Show apartments to prospects for rentals as needed.
• Inspect apartments prior to move-ins and at move-outs.
• Prepare leases and move-in documents.
• Applicant screenings: Background and credit checks.
• Lead, coordinate and assist residents with internal and external moves as needed to accommodate construction.
• Assist other team members with projects, as needed.
• Complete special assignments at the direction of the Property Manager.

Qualifications:  

·         Proficient in the use of modern workplace technologies, including Microsoft 365 applications and AI-enabled productivity tools such as Microsoft Copilot.

·         Utilizes AI-assisted tools to draft correspondence, summarize information, create reports, organize workflows, and enhance customer service while ensuring accuracy, confidentiality, and regulatory compliance.

·         Demonstrate adaptability and willingness to learn new software solutions that improve organizational effectiveness and resident experience.

• Proficient with word processing and spreadsheet applications.
• Excellent organizational, written and verbal communication skills.
• Ability to be flexible and efficiently handle multiple priorities.
• Ability to work autonomously and as a member of a team.

Education & Experience:

• Must have, at minimum, a high school diploma with 2 years’ related experience.
• Housing Industry designations a plus.   

Please note that all job offers are contingent upon passing both a background check and drug test.

 

The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics

Additional Information: