Legal Administrative Assistant

Bowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. We have surpassed our 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

We are thrilled to announce our firm's rapid growth! We are actively searching for an experienced Legal Administrative Assistant/Legal Secretary to join our team in our Costa Mesa, CA (LAX) office. Our Legal Administrative Assistants play a vital role on our case teams and are respected for their ideas and contributions. This position will be a hybrid role with remote and in-office days.

Position Responsibilities

As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.

• Preparing and proofing legal documents and correspondence
• Filing documents in state and federal courts
• Preparing and maintaining charts with hyperlinks for documents
• Preparing binders for attorneys and judges
• Creating and saving documents and emails to a document management system (iManage) in accordance with firm policy
• Calendaring legal due dates in CompuLaw
• Maintaining attorneys calendars, scheduling meetings and other calendar commitments
• Making travel arrangements and processing expense reports
• Processing monthly client disbursements
• Organizing and maintaining case files
• Providing support to multiple timekeepers
• Supporting overall Bowman and Brooke administrative needs by assisting team members where needed