Overview McGuireWoods LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem‑solving skills. Administrative experience, specifically in a legal environment, is preferred.Responsibilities Perform administrative tasks such as answering phones, arranging meetings/calls, making travel arrangements, calendaring, and submitting expense reports.Provide assistance in business development, budget monitoring/reporting, and docket monitoring.Prepare material for overnight/mail service deliveries.Maintain client and firm files as well as case documents.Search, save, and review Worksite electronic files for specific requests; circulate to appropriate parties as instructed.E‑file documents in accordance with court procedures.Support specialized billing requirements, cost reporting, and legal project expectations set by the client(s).Prepare, proofread, and edit legal documents and correspondence.Qualifications High school diploma, GED, or an equivalent combination of education and experience.Proficient with Microsoft products (Word, Outlook, Office) and document management software; highly proficient in Excel.Preferred experience with billing software (Elite) and expense reimbursement software (ChromeRiver).Highly organized, proactive, tech‑savvy, able to work under pressure, and a self‑starter.Strong attention to detail, proofreading skills, and ability to manage relationships and work as part of a team.Excellent communication skills.Willingness and desire to work with innovative technology platforms such as Harvey, a legal‑specific AI tool.#J-18808-Ljbffr