Legal Administrative Assistant (Litigation)
Austin, TX | Hybrid Schedule (2-3 Days In Office Per Week)
Position Summary
A respected and growing law firm is seeking an experienced Legal Administrative Assistant to support attorneys in its Litigation and Environmental practice areas. This role provides high-level administrative and legal support, including document preparation, calendaring, billing coordination, client communications, and litigation support. The ideal candidate is highly organized, detail-oriented, adaptable in a fast-paced environment, and able to exercise sound judgment while managing multiple priorities.
Compensation & Benefits
- Salary: $70,200 - $78,000 annually, depending on experience
- Non-exempt position based on a 37.5-hour workweek
- Eligible for overtime pay after 37.5 hours worked per week
- Hybrid schedule: 2-3 days per week in the office
- 16 days PTO accrued annually
- 8 paid sick days per year
- 11 paid holidays plus 1 floating holiday annually
- Comprehensive medical, dental, and vision insurance
- Life and disability insurance
- 401(k) eligibility after one year of employment
- Eligible for an annual discretionary bonus based on firm and individual performance
Primary Responsibilities
- Provide administrative and litigation support to multiple attorneys and legal professionals
- Manage calendars, schedule meetings, coordinate conference rooms, and arrange travel logistics
- Handle incoming and outgoing communications, including phone calls, emails, and correspondence
- Maintain, organize, and manage electronic and physical client files
- Process conflict checks, new client matters, and file management requests
- Enter attorney time, process expense reimbursements, and submit check requests
- Assist with billing activities, including pre-bill review, invoice preparation, and coordination with accounting
- Draft, edit, proofread, format, and manage legal documents and correspondence
- Perform document comparisons, cross-referencing, and transcription of dictation
- Support attorneys with legal research, filings, and case-related administrative tasks
- Track CLE requirements and maintain attorney records
- Provide outstanding client service while maintaining strict confidentiality
- Assist with special projects, events, and cross-functional initiatives as needed
Qualifications
- Some college preferred, but not required
Experience, Skills & Competencies
- Minimum 3 years of administrative assistant experience
- Prior experience in a law firm or corporate legal department required
- Litigation experience required
- Environmental or administrative law experience strongly preferred
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel)
- Experience with document management systems; Adobe Acrobat preferred
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Ability to work independently, exercise sound judgment, and proactively anticipate attorney needs
- Excellent written and verbal communication skills
- Professional, collaborative, and client-service-oriented approach
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
Pay Details: $70,200.00 to $78,000.00 per year
Search managed by: Jamie Stone
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.