Legal Administrative Assistant

OverviewKimley-Horn is seeking a highly organized and detail-oriented Legal Administrative Assistant to support our Corporate Legal Team in Reston, Virginia (VA). This role is ideal for a proactive individual who thrives in a fast-paced environment and enjoys managing a variety of administrative and legal support functions. The successful candidate will play an important role in supporting litigation processes, internal legal operations, and team coordination efforts.This is not a remote position.ResponsibilitiesFinancial & Payment ProcessingProcess invoices related to legal defense costs and maintain accurate tracking spreadsheetsProcess settlement paymentsMaintain and update settlement tracking recordsLitigation & Legal Process SupportPrepare and submit litigation hold requestsMaintain and update litigation hold tracking logs; release holds as neededCalendar and track scheduling orders and key deadlines for active lawsuitsAdministrative & Operational SupportPrepare and submit expense reports for legal team leadershipBook travel arrangements for legal team leadershipPlan team meetings, including scheduling and logistics coordination, agendas and mealsMaintain and update Legal Team calendarsOther administrative responsibilities as neededInternal Systems & Content ManagementUpdate and maintain the Legal Page, including uploading: o FAQso Legal resources and documentsMaintain and update the Employee License List monthlyCompliance & Documentation SupportProcess and track subconsultant Certificates of Insurance (COIs)Assist with updating legal resources and documentsQualifications3+ years of administrative experience (legal or corporate environment preferred)Strong organizational skills with the ability to manage multiple prioritiesHigh attention to detail and accuracy in data tracking and documentationAbility to work independently and handle confidential information with discretionStrong communication and interpersonal skillsPreferredExperience supporting legal teams, litigation processes, or claims managementFamiliarity with tools such as Microsoft Excel, Teams, and internal workflow systemsExperience with invoice processing, expense reporting, or settlement trackingWhy Kimley-Horn?At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune “100 Best Companies to Work” list for 19 years!Key Benefits at Kimley-HornExceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.Professional Development: Tuition reimbursement and extensive internal training programs.Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.#J-18808-Ljbffr