Legal Administrative Assistant

Benefits:

• 401(k)
• Competitive salary
• Health insurance
• Paid time off

Boutique law firm in Valhalla, NY seeking a Legal Administrative Assistant to support our attorneys and keep our office running smoothly. This is an in-office hands-on role for someone who takes pride in organized, detail-oriented work and thrives in a fast-paced environment. We are looking for someone dependable, organized, and personable who enjoys being part of a collaborative small-office environment.



Responsibilities


•      Answer and direct phone calls; take accurate and detailed messages


•      Schedule appointments and send follow-up reminders


•      Greet clients and visitors; provide a professional and welcoming first impression


•      Maintain organized electronic and paper filing systems in accordance with firm procedures 


•      Assist with client intake and onboarding


•      Track attorney CLE credits 


•      Support attorneys with document preparation, correspondence, and general administrative tasks


•      Order office supplies and manage vendor relationships


•      Assist with e-filing and other legal administrative tasks as needed



Qualifications


•      Prior experience in an administrative or office role preferred; law firm experience a plus — we will train the right candidate


•      Proficiency in Microsoft 365 (Outlook, Word, Excel); comfort learning new software


•      Experience with legal practice management software a plus (firm uses Caret Legal)


•      Excellent written and verbal communication skills


•      Strong time management skills and the ability to reprioritize quickly


•      High attention to detail and sound judgment about when to ask for guidance


•      Comfortable with office technology: laptops, printers, scanners, and digital document management