Administrative Skills, Attorney, Calendar Management, Communication Skills, Copying Machines, Detail Oriented, Estate Planning, Event Management, High School Diploma, Legal, Legal Documents, Legal Support Skills, Logistics, Mail Processing, Materials Planning, Microsoft Office, Microsoft SharePoint, Multitasking, Organizational Skills, Plan Meetings, Printing, Probate, Team Player, Telephone Skills, Time Management
Legal Administrative Assistant
We're seeking a detail-oriented Legal Administrative Assistant to support our fast-paced law firm and help keep our attorneys, paralegals, and clients on track. In this role, you'll assist with preparing legal documents, managing correspondence, answering phones and emails, coordinating and distributing incoming and outgoing mail, scheduling meetings, coordinating logistics, and tracking important deadlines. This is an ideal position for someone who is highly organized, proactive, and thrives in a collaborative, deadline-driven environment. If you're a strong multitasker who takes pride in keeping an office running smoothly, we'd love to hear from you.
Please note this is an in-person position.
Responsibilities
- Be the warm, professional face that greets clients as they arrive
- Assemble estate planning binders for client signing meetings
- Manage engagement letters and upload files to SharePoint
- Keep Lawmatics notes current and accurate for all active cases
- Handle all document needs: printing, scanning, emailing, and copying
- Prepare packets and materials for estate planning seminars
- Coordinate venue logistics and event planning details
- Assemble educational resources for client events
- Process daily incoming and outgoing mail efficiently
- Handle specialized mailings: probate documents, certified mail, and recorded deeds
- Maintain proactive, professional communication
- Keep office supplies stocked
- Maintain copier/Kyocera equipment (paper, toner, clearing jams)
- Stay on top of team emails and Slack messages
- Coordinate effectively across the team
Qualifications
- Some college is preferred; high school diploma or equivalent is required
- Organizational skills and communication skills are necessary for this position
- At least 1-2 years of previous experience in a law firm setting performing administrative tasks
- Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
- Proficient with MS Office products
Compensation $50,000 - $60,000 yearly About Law Office of Polly Tatum
At the Law Office of Polly Tatum, we help families protect what matters most their loved ones, their legacies, and their peace of mind. Our firm focuses on Estate Planning, Elder Law, and Probate, serving clients across Central Massachusetts and the entire State with compassion, clarity, and excellence.
Why You'll Love Working With Us
- You'll make a meaningful difference in the lives of Massachusetts families every day.
- You'll join a team that leads with heart, purpose, and professionalism.
You'll be supported, respected, and encouraged to grow because you matter here!
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Law Office of Polly Tatum