Legal Administrative Floater

This firm is a premier full-service downtown Houston law firm located in 77002. They are looking for anAdministrative Floater.

 

Salary: $65k

Schedule: 100% in office

Bonus: this position is bonus eligible

Benefits: Full benefits, including paid medical, paid parking, PTO and 401(K)

 

 

The firm is seeking an Administrative Floater to provide a broad range of administrative support to assigned legal personnel, including back-up support for secretaries during planned and unplanned absences.

A successful candidate for this position must have strong word processing skills and the ability to effectively handle multiple due diligence details for several transactions or litigation proceedings concurrently.

 

Essential Duties and Responsibilities

The Floater’s tasks differ according to the area of law to which they are assigned and attorney personal preferences. Listed below are most of the daily tasks required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Accurately drafts, edits, and proofs documents and correspondence for review by assigned legal personnel.
• Opens client files and initiates conflicts checks.
• Assists with the monthly billing process; communicates required edits on billing proformas to Billing Clerk; prepares correspondence for each client invoice and submits revised proformas and drafted letters to lawyers for approval; mails/emails specific invoices to clients.
• Inputs attorney time as needed utilizing the Firm’s time entry software on a regular basis.
• Responsible for answering phone calls and taking messages, scheduling appointments, and performing other tasks related to maintaining assignments’ calendars, scheduling and coordinating meetings, and conference calls, including travel, lodging, transportation, and meal arrangements.
• Opens and sorts all incoming mail; alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention; handles deliveries and FedEx shipments.
• Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.
• Performs other duties as requested.

Qualifications

• Four-year college degree is highly preferred, although a high school diploma or equivalent and four years of work experience is acceptable.
• Minimum of 1-2 years of relevant experience in a professional services environment, along with knowledge of terminology and procedures applicable to firm’s practice areas of legal personnel.
• Strong working knowledge of Word, Outlook, and PDF software (ability to manipulate and edit PDFs using Acrobat, Nuance, etc.) is required; knowledge of Excel is highly preferred.
• Requires accurate typing skills, good grammar, spelling, punctuation, and proofreading skills.
• Highly organized and detail-oriented; possesses the ability to manage and prioritize multiple projects simultaneously, the ability to routinely perform with short deadlines, the ability to work effectively with others to complete assigned tasks, and the ability to function as a member of a team to ensure overall quality and timeliness of projects, as well as assist other secretaries when workload permits.
• Possesses strong interpersonal skills and delivers superior customer service.
• Strong verbal and written communication skills to work with all levels of firm personnel as well as with individuals outside the firm.
• Must be reliable, a self-starter, and have a professional demeanor.
• The availability to work in the office daily from 8:30 a.m. to 5:30 p.m., as well as additional hours as needed.

COMPENSATION AND BENEFITS:

• The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, education, and relevant job experience. Robust benefits package including medical, dental, vision, and life insurance, telemedicine, well-being program, short- and long-term disability insurance, parental leave benefits, health savings account contributions (with applicable medical plan), and option to participate in the firm’s 401(k)/discretionary profit sharing plan after 30 days of service. Central downtown location and choice of Firm-paid garage parking or monthly METRO bus pass. Access to our building’s gym at no additional cost. Access to the building’s amenity floor, which includes virtual Topgolf, shuffleboard, pool table, and more.

HOUDT42