Legal Assistant (bilingual)

Demands & Liens Administrative Assistant (Bilingual Spanish)

Pay: $24.00 – $28.00 per hour Location: Costa Mesa, CA — 100% in-office Schedule: Monday–Friday, 8-hour shift, full-time

A modern personal injury and accident law firm is seeking a bilingual Demands & Liens Administrative Assistant to support its settlement and lien resolution teams. This role serves as a key administrative partner handling client communication, settlement processing, disbursement reviews, adjuster correspondence, and case management support.

What You'll Do & Bring:

• Provide daily administrative and operational support to the Demands and Liens teams
• Communicate with clients in both English and Spanish on settlement matters and case updates
• Review financial disbursements for accuracy prior to processing
• Coordinate with the Accounting Department on settlement funds and disbursements
• Communicate with insurance adjusters regarding releases, checks, and outstanding documentation
• Track settlement checks, releases, and correspondence to ensure timely resolution
• Maintain accurate case data and organized electronic files within CasePeer
• Assist with preparing and mailing settlement checks and related documents
• Fluent in English and Spanish (required)
• Prior experience in a law firm, insurance, medical office, or professional administrative setting preferred
• Strong attention to detail, organization, and numerical accuracy
• Excellent verbal and written communication with a professional, discreet approach to confidential information
• Strong customer service skills, including de-escalation with difficult clients
• Proficient in Microsoft Office and data entry systems; CasePeer experience a plus
• Comfortable thriving in a fast-paced, team-oriented environment

Benefits: Firm-paid medical, dental, vision, and life insurance after 60 days | 401(k) with 3% match after 1 year | 2 weeks PTO after 90 days | On-site gym | Career growth opportunities

Equal Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.