Legal Assistant

Our client is seeking an experienced Legal Assistant to support a busy Workers' Compensation Defense practice. This position is ideal for a highly organized legal professional who thrives in a fast-paced environment and enjoys working closely with attorneys to keep cases moving efficiently from inception through resolution.

The successful candidate will play a critical role in document preparation, case management, client communication, and litigation support while maintaining exceptional attention to detail and confidentiality.

Key Responsibilities

• Provide comprehensive administrative and legal support to Workers' Compensation Defense attorneys.
• Prepare, proofread, and finalize legal correspondence, pleadings, reports, and litigation documents.
• Transcribe legal dictation, including status reports, settlement documents, conference summaries, and case-related correspondence.
• Maintain accurate electronic and physical case files, calendars, and legal records.
• Prepare Pre-Trial Conference Statements, trial exhibits, settlement documents, hearing materials, and deposition binders.
• Coordinate attorney calendars, deadlines, hearings, depositions, and appointments.
• Communicate professionally with clients, opposing counsel, insurance carriers, medical providers, and court personnel.
• Accurately record billable time and maintain compliance with firm billing procedures.
• Utilize multiple legal software platforms and online systems while troubleshooting basic technical issues as needed.
• Handle incoming and outgoing telephone calls and assist with general office support.
• Perform additional legal and administrative duties as assigned.

Qualifications

• 3+ years of Legal Assistant or Legal Secretary experience within a Workers' Compensation Defense law firm.
• Strong understanding of workers' compensation litigation procedures and legal terminology.
• Advanced proficiency with Microsoft Office Suite, including Outlook and Word.
• Experience using Adobe Acrobat and cloud-based document management systems (Dropbox or similar).
• Excellent typing, proofreading, grammar, and written communication skills.
• Experience with Case Management Software is required; familiarity with VTransact and EAMS is highly preferred.
• Ability to manage multiple priorities while consistently meeting deadlines.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently while collaborating effectively with attorneys and legal staff.

Ideal Candidate

We're looking for someone who is:

• Highly organized and exceptionally detail-oriented
• Able to thrive in a fast-paced litigation environment
• Comfortable managing multiple priorities simultaneously
• A proactive problem solver with strong critical thinking skills
• Professional and client-focused
• A dependable team player who takes pride in producing high-quality work
• Comfortable learning and utilizing legal technology and case management software