We are seeking a highly motivated, organized, and proactive Legal Assistant to join our team. In this role, you will provide comprehensive legal and administrative support to three (3) attorneys in a fast-paced insurance defense practice. The ideal candidate is a hardworking team player who excels at managing tight deadlines and maintaining flawless file organization.
Responsibilities
Case & Document Management: Prepare case-specific documents, including subpoenas; request and follow up on medical records; manage and organize case files.
Scheduling & Docketing: Schedule hearings, depositions, mediations, and meetings.
Deadline Tracking: Calculate, enter, and track strict legal deadlines to ensure attorneys are consistently prepared and on top of their schedules.
Communication: Serve as a primary point of contact for clients, witnesses, judicial assistants, and opposing counsel.
Administrative Support: Provide general office and administrative support as needed.
Qualifications
Experience: Proven experience as a Legal Assistant (Insurance Defense experience strongly preferred).
Software: Proficiency with PerfectLaw (or similar case management software) and Microsoft Office.
Skills: Strong familiarity with legal procedures, terminology, and the court system. Excellent verbal/written communication and multitasking skills.
Traits: Highly organized, exceptional attention to detail, and able to work well under pressure.
Compensation & Benefits
Time Off: 3 weeks Paid Time Off (PTO) + Paid Holidays.
Retirement: 401(k) with company match.
Health & Wellness: Company pays 60% of health insurance. Dental and vision plans are available at the employee's expense.
Perks: Paid parking.
Growth: Annual discretionary salary and bonus reviews.
Numbers & Facts
Location
Coral Gables, FL
Job Type
Full-time
Skills
Administrative Skillsunmatched
Case Managementunmatched
Communication Skillsunmatched
Customer Relationsunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Document Managementunmatched
File Maintenanceunmatched
Insuranceunmatched
Legalunmatched
Legal Support Skillsunmatched
Medical Recordsunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Team Playerunmatched
Time Managementunmatched
Vision Planunmatched
Writing Skillsunmatched
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