Legal Assistant in DA's Office

Legal Assistant in DAs Office

Salary

$24.21 - $25.69 Hourly

Location

County Courthouse and Jail - 320 S. Walnut Street, Appleton, WI

Job Type

Full-time

Job Number

2603573

Department

DA Divisions

Opening Date

07/09/2026

Closing Date

7/23/2026 1:00 PM Central

Typical Work Hours/Shift:

8:00 AM-4:30 PM with possibilities of overtime

• Description
• Benefits
• Questions

Outagamie County Core Values

Invested in Serving

Better Together

Create Progress

Support Through Compassion

Position Purpose

Reporting to the Office Manager, the Legal Assistant assists all prosecutors with tasks which include managing moderately complex case work, meeting of statutory time limits, court requirements and deadlines, monitoring and scheduling of court hearings and meetings, production of case discovery, filing of complaints and other court documents, and general assistance to prosecutors.

Hours are 8:00 AM -4:30 PM with possibilities of overtime

Location: District Attorneys Office at 320 S. Walnut St. in Appleton, WI

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.gov/Our-County/Human-Resources/Employee-Benefits-Information

Key Responsibilities

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Serves as a personal assistant for prosecutors(s), screening phone calls, taking messages, scheduling court dates, typing and filing various documentation.
• Prepares and composes correspondence, edits materials, and types documentation, such as criminal complaints and juvenile petitions, from police reports and Juvenile Intake referrals, at the direction of the prosecutor, or machine transcription.
• Enters data into the PROTECT case management system such as referrals, subpoenas, scheduled court appearances and meetings.
• Coordinate and prepare writs for the transport of defendants and witnesses to court for hearings.
• Prepare extradition forms, detainer forms, and property/money forfeitures.
• Process no prosecution correspondence to law enforcement agencies.
• Review incoming mail, CCAP efiling, police reports, and court notices and take appropriate action.
• Assist and inform law enforcement agencies of proper court and departmental procedures and follow up on required paperwork.
• Reserve laboratory analyst(s) for court hearings.
• Schedules and coordinates appointments, meetings and court hearings. Monitors court calendars for case status and filing/procedure deadlines.
• Maintains communication with law enforcement, victim/witness program, Human Services Department, Clerk of Court and Court personnel, public defenders, defense attorneys and other justice partners regarding pending cases and proceedings.
• Initiates Domestic and Non-Domestic Fast Track Program with drafting of complaints, deferred judgement agreements, and information sheets.
• Acquires all certified legal documents, coordinates any required prepayment arrangement for these documents and ensuring the documents are received in a timely manner for court use.
• Notarizes documents for prosecutors and law enforcement.
• Assist and files necessary Immunization documents with Court.
• Prepares DNA Compliance Letters along with criminal complaints for those in non-compliance.
• Serves as a backup receptionist; answering multi-line telephone; taking messages; greeting, directing, entering referrals, and assisting the public; and making referrals to specific prosecutors and/or community resources when appropriate.
• Maintains files and records, preparing necessary paperwork and opening and closing cases.
• Assists with case preparation, researching general information for the prosecutor and following up on projects and deadlines.
• Creates Templates for Office use.
• Assists Prosecutors at Pre-Trial Conferences.
• Attends in-service training, seminars, workshops, and meetings as required.
• Work closely with all law enforcement agencies.
• Provide needed back-up to other staff members during periods of absence and during peak workloads as directed.
• Work with Office Manager to oversee daily activities of interns and volunteers.
• Actively participate in any assigned committees or project groups.
• Maintains and updates department library.
• Prints weekly calendar from the computer and distributes to prosecutors.
• Maintains and monitors referrals, verifying unresolved referrals with department records.
• Maintains regular and predictable attendance, works overtime/extra hours as required.
• Performs other duties as assigned.

Education/Certifications/Experience Requirements

• Graduate from high school or G.E.D. with clerical and office training.
• At least five years of increasingly responsible secretarial experience including two years as a legal assistant.
• Paralegal training desirable. Criminal Law experience preferred.
• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Required or Preferred Skills

• Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.
• Listen and respond constructively to other team members. Treat co-workers, administrative personnel and the public with respect and professionalism.
• Promptly notify manager about any problems that affect the ability to accomplish planned goals/work assigned.
• Knowledge of, and ability to use, modern office practices, procedures, and equipment such as calculator, typewriter, computer, photocopier, scanner, FAX machine, telephone, etc.
• Knowledge of and demonstrated skill in performing general clerical duties.
• Knowledge of and skill in using business English, grammar, and spelling.
• Working knowledge of the criminal justice system.
• Knowledge of pertinent laws, statutes, regulations, and legal terminology.
• Demonstrated ability to type 65 words per minute at 95% accuracy rate.
• Ability to work independently, make sound decisions, and use good judgment to ensure that work is prioritized so that it is effectively carried out in the time frame allotted, and ensuring effective use of all resources.
• Ability to manage large caseloads in a fast-paced environment.
• Ability to maintain accurate and complete records, and prepare clear and comprehensive reports.
• Knowledge of and ability to use computer software and applications utilized by the department.
• Ability to maintain composure and effectively use tact and diplomacy with co-workers, general public, government agencies, etc.
• Ability to maintain a high level of discretion and confidentiality, and to respect the confidentiality of information or concerns shared by others.
• Ability to effectively communicate in English, verbally and in writing.
• Ability to understand and follow written and oral instructions.
• Ability to add, subtract, multiply, divide, and figure mathematical calculations.
• Ability to lift, carry, push, pull; or otherwise move objects up to 25 pounds, understanding and utilizing proper body mechanics.

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-information

Outagamie County Diversity Statement:

Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive. We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities. We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities. We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement. We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained. Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.

OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

OUTAGAMIE COUNTY OFFERS A COMPREHENSIVE AND HIGHLY COMPETITIVE BENEFITS PACKAGE TO ITS EMPLOYEES.

LEVELS OF BENEFITS CAN VARY BASED ON EMPLOYMENT STATUS AND EMPLOYEE GROUP.

Medical Coverage

Outagamie County currently offers eligible employees a Low-Deductible Health Plan and a High Deductible Health Plan with a Health Savings Account (HSA). Each of these plans are available for single or family coverage at affordable rates.

Dental Coverage

Eligible employees may choose either single, limited family, or family coverage.

Vision Coverage

Outagamie County offers single, employee plus one, employee plus children, and family voluntary vision insurance for those that are benefit eligible. Vision insurance coverage provides an opportunity for employees to save money on routine vision exams, contacts, eyeglass frames, and lenses.

Life Insurance

Outagamie County provides group life insurance for full-time employees. The cost of this coverage is paid for in full by the County.

Voluntary Short-Term Disability Insurance

Short-Term Disability pays the employee a portion of his or her income for a specified period of time, as determined by the plan. The Short-Term Disability plan provides coverage for injuries and illnesses that occur outside of work. The premium for this coverage is paid entirely by the employee and is available to active employees that meet the hours threshold requirements.

Long-Term Disability Insurance

All regular, non-union full-time employees are eligible for long-term disability coverage. Premiums are fully paid by the County.

Wisconsin Retirement System

Wisconsin Retirement Program helps provide for financial security during retirement. Monthly annuity payments at retirement are calculated using years of creditable service, average earnings (based on three highest years of earnings), formula factors, age at retirement and selected annuity option.

The retirement plan consists of two parts: an employee-required portion and an employer-required portion. Outagamie County pays the employer portion, and employees are responsible for paying the employee-required portion, which is determined by the state each year. Enrollment is required for eligible employees. Eligibility is determined based on Wisconsin Retirement System plan rules.

Deferred Compensation

Deferred Compensation allows employees to set aside pre-tax earnings toward retirement. Employees can save up to 100% of their compensation, to a maximum of $23,500 annually, or as little as $10.00 per paycheck. The amount deferred reduces year-end state and federal income tax base. All the earnings will accrue tax-deferred until such time as the assets are withdrawn, generally at retirement, termination, or other special circumstances. There is also an after-tax 457 Roth contribution option.

Flexible Spending Account Plan

The Flexible Spending Account Plan saves money by allowing the employee to pay for certain medical related expenses and dependent care expenses on a pre-tax basis, reducing annual taxable income resulting in Federal, State, Social Security, and Medicare tax savings.

Employee Assistance Program

Outagamie County has an Employee Assistance Program (EAP). The services offered as part of the Countys plan are a benefit provided at no cost to its employees and their immediate family members to help deal with lifes stresses. EAP consists of caring individuals who are certified counselors. They offer professional support and direction towards resolving problems or concerns. They can also help by referring the employee to another resource if assistance is needed beyond the EAP.

Paid Time Off

Outagamie County offers several paid time off benefits that include: vacation, personal holidays, national holidays, sick leave, bereavement leave and military leave.

Employee and Family Clinic

Primary Health Services, Acute Health Care and Physical Therapy are available to employees and dependents ages 12 months and up (age 13 and up for physical therapy), who are covered on a county health plan. A Health Coach is available to all employees, and to dependents covered under a county health plan age 14 and older. There is an onsite location and a shared clinic site location.

Fitness Center

Located at the downtown campus, a brand new fitness center with treadmills and other gym equipment is available to all employees from 5am to 10pm daily.

Pet Insurance

Please note that the pet insurance offers are discounts offered to Outagamie County employees and are not programs sponsored by Outagamie County. Please contact the companies directly for any questions, concerns or service issues.

If you would like to learn more, please click below about the benefits.

Values of Excellence (Recognition Program)

A program designed to celebrate the big wins, the daily efforts and everything in between of our county employees, which such a great place to grow, work, and thrive together. Where anyone as a county employee can recognize someone for a job well done!

Continuing Education

Outagamie County encourages continuing education by offering Education Reimbursement. This reimbursement is intended to provide assistance to the employee for out-of-pocket expenses for continuing education for the mutual benefit of the employee and Outagamie County, not covered in the departmental budget.

Any Outagamie County employee in good standing, averaging twenty (20) hours or more per week during the six (6) months prior to the start of the course, is eligible to apply. This statement is not all-inclusive in regard to tuition reimbursement.

https://www.outagamie.gov/Our-County/Human-Resources/Employee-Benefits-Information

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Please briefly describe your experience performing administrative or legal support work in a professional office setting. Include your experience preparing legal documents, maintaining confidential records, managing multiple priorities, and interacting with attorneys, court personnel, or the public.

Required Question

Employer Outagamie County

Address 320 S. Walnut Street

Appleton, Wisconsin, 54911

Phone (920) 832-1669

Website https://www.outagamie.gov/Home