Legal Assistant

Position Summary

The Legal Assistant / Paralegal supports DCC Propane's legal, compliance, risk management, and corporate governance functions. This role provides legal and administrative assistance related to commercial contracts, regulatory compliance, litigation management, corporate records, insurance matters, employment issues, and operational legal support within the propane and energy industry. The position works closely with internal departments, outside counsel, regulatory agencies, customers, vendors, and business stakeholders to ensure legal and compliance obligations are met.

Core Duties/Key Responsibilities

Contract Administration - Draft, review, revise, and manage a variety of commercial agreements, including:

Customer service agreements

Propane supply agreements

Vendor and supplier contracts

Non-disclosure agreements (NDAs)

Equipment lease agreements

Transportation and logistics agreements

Maintain contract management systems and contract databases. Track contract renewals, amendments and expiration dates and coordinate contract approvals and execution process.

Regulatory Compliance & Support - Assist with compliance related to federal, state, and local regulations affecting propane distribution, transportation, storage, and safety operations. Monitor regulatory updates and maintain compliance documentation. Support responses to audits, inspections, and regulatory inquiries. Maintain records related to permits, licenses, and certifications.

Litigation & Claims Management - Coordinate with outside counsel regarding litigation, disputes, and claims. Manage legal holds and document collection efforts. Track litigation deadlines, case status updates, and legal expenses. Assist with insurance claims, accident investigations, and risk management matters.

Employment & Labor Support - Support employment-related legal matters, including policy reviews, investigations, and compliance initiatives. Assist with documentation related to personnel issues and employment claims. Coordinate with Human Resources on legal and compliance projects.

Risk Management - Assist in maintaining insurance records and certificates. Support risk assessment and mitigation initiatives. Monitor and track incident reports and claims documentation.

Position Qualifications

Experience/Education

Required Education: Associate degree, Paralegal Certificate, or equivalent combination of education and experience. Bachelor's degree and Certification of Paralegal (CP) preferred.

Required Work Experience:

3+ years of legal assistant or paralegal experience, preferably in-house or within a regulated industry.

Experience supporting energy, propane, utilities, transportation, manufacturing, or industrial operations.

Familiarity with regulatory compliance and safety-related legal requirements.

Experience with contract lifecycle management software.

Required Knowledge/Skills/Abilities

Microsoft Applications: Extremely proficient (in particular, Outlook, Teams, Word, Excel and PowerPoint).

Additional Technology: Proficiency with legal document management systems.

Communication: Exceptional verbal and written communication skills required.

Additional Skills & Competencies:

Familiarity with regulatory compliance and safety-related legal requirements.

Excellent interpersonal and communication skills with the ability to build trust across all levels.

Knowledge of contract administration and legal documentation.

Strong organizational and document management skills.

Ability to listen and probe to understand root cause of an issue.

Ability to handle confidential information with discretion.

Outstanding judgement, sensitivity and high discretion.

Ability to articulate direction and plans across all functional levels.

Diligent and firm with high ethical standards and integrity.

Ability to work independently and manage multiple priorities.

Strong legal research and analytical skills.

Ability to prioritize multiple projects and meet deadlines.

Attention to detail and accuracy in document preparation.

Physical/Working Requirements

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is:

This position is hybrid/remote and requires you to periodically work from an office environment with occasional travel.

Prolonged sitting at a desk and working on a computer.

Communicate with and exchange information verbally and in writing.

Move about in an office environment.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Scope

Direct Reports: 0

Total Organization Employees: ~ 900

# States: 21

# Regions: 4

# Operating Areas: ~ 20

This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the employee with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.

DCC Propane is an equal opportunity employer. We value diversity and inclusion at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, sexual orientation, marital status, veteran status, military status or disability status.