A well-established law firm is seeking a detail-oriented, dependable, and team-focused Family Legal Assistant to support a busy Family Law practice. This position is based in Kennebunk, Maine, with occasional travel to Brunswick required.
The ideal candidate is organized, proactive, and comfortable managing multiple priorities while maintaining accuracy and professionalism. This role is perfect for someone who enjoys supporting attorneys and clients, thrives in a collaborative environment, and takes pride in keeping matters moving forward efficiently.
Key Responsibilities
You will provide day-to-day support to the Family Law team, helping ensure client matters remain organized and on track.
Responsibilities include:
Opening and closing client matters in case management and CRM systems
Maintaining accurate electronic and physical files
Processing and organizing court documents, scheduling notices, calendars, and client records
Monitoring shared inboxes and processing incoming emails, documents, and system integrations
Preparing, proofreading, and formatting legal documents and correspondence using templates and attorney direction
Preparing, filing, and tracking motions and other court filings
Communicating with courts, agencies, vendors, clients, and prospective clients via phone and email
Scheduling meetings and appointments and managing attorney calendars
Assisting with client communications, follow-up, billing, and timekeeping procedures
Providing general administrative support, including scanning, copying, filing, and mailing correspondence
Collaborating with team members to ensure efficient office operations
The successful candidate will:
Be highly organized and detail-oriented
Demonstrate strong follow-through and reliability
Manage multiple priorities while maintaining accuracy
Communicate clearly, professionally, and respectfully
Possess a positive, team-first attitude
Treat clients and colleagues with patience, empathy, and professionalism
Thrive in a fast-paced environment where priorities can change
Be able to accommodate occasional travel between the firm's office locations