Legal Assistant

Job Summary:

Adams & Reese is seeking an experienced team-oriented, tech savvy, self-starter who is inquisitive and client focused to support primarily corporate and real estate attorneys in the office.  May fill in for other practice areas, if needed. 

Responsibilities:
 

• Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues.
• Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a corporate and/or litigation practice by assisting attorneys in a supportive role. 
• Prepares, processes, and proofreads legal documents; E-filing in state and federal courts; Mails, scans, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
• Maintains filing systems, control records and indexes using moderate independent judgment;
• Data management including time entry, document databases, email and hard copies;
• Coordinates and participates in document production;
• Communicates with clients, court personnel, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same;
• Opens and closes files, and maintains client and business files by filing and retrieving materials as required;
• Screens phone calls; records and delivers messages and provides callers with information as authorized by attorney;
• Makes travel arrangements through the Firm’s designated Travel Agency;
• Prepares and edits client invoices for billing purposes;
• Enters and maintains attorneys’ time sheets, as required;
• Performs related duties as assigned.

Minimum Acceptable Qualifications:

• Bachelor’s Degree preferred.

• 5+ years of legal secretarial experience in a related area of law.

• Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology.

• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.

• Excellent organizational skills and people skills.

• Ability to effectively communicate both orally and in writing.

Additional Desirable Qualifications:

• College degree
• Paralegal skills

Working Conditions:  This position requires sitting for long periods of time while operating a computer. On rare occasions, employees are required to work in excess of the normal work schedule. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.