Legal Assistant

Kennedys, a global law firm with offices throughout the U.S., is seeking a detail-oriented and proactive Legal Assistant to join our New York office.

This is a hybrid position, requiring a minimum of 3 days on-site in our New York office. This job description is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

Key Responsibilities

• Provide comprehensive support to multiple attorneys, ensuring smooth day-to-day operations.
• Strong understanding and knowledge of litigation processes and court procedures.
• Draft and proofread correspondences and legal documents, including but not limited to Pleadings, Answers, Discovery Demands/Responses, Notices, Stipulations, Subpoenas, etc., with high accuracy and attention to detail.
• Prepare and assemble materials for Motions, including proofing, gathering exhibits, identifying and redacting sensitive information, hyperlinking (if required), and ensure compliance and protocols align with Judge's rules.
• Create Table of Contents and Table of Authorities for Memorandum of Law.
• Proofread, format and finalize client reports and other documents as needed.
• Organize and maintain electronic case files via firm's iManage system.
• Coordinate service of process for Summons and Complaints, Third-Party Complaints, Subpoenas, etc. and follow-up for affidavits of service.
• Monitor and track deadlines for Answers, Motions, and trial dates.
• Proactively assist team members with workload coverage when colleagues are out of the office or during high-volume periods through Service Desk Plus.
• Complete mandatory compliance training timely.
• Maintain professional and positive relationships with clients, attorneys and colleagues.
• Maintain trust and confidentiality at all times while understanding and living by Kennedys values - approachable, straightforward, supportive, distinctive and ambitious.

Required Experience

• 5-7 years of experience in defense litigation; insurance coverage a plus.
• Proficiency with Microsoft Office Suite (advanced Word, Excel and Outlook).
• Substantial experience in filing within New York state and Federal court systems.
• Excellent proofreading skills with a meticulous eye for detail.
• Ability to manage multiple priorities and deadlines effectively in a fact-paced legal environment.
• Strong written and verbal communication skills.
• Strong team player with the ability to adapt and collaborate across all departments.
• Highly reliable, possesses a strong work ethic, and maintains professional demeanor.

The annualized salary range for this role is $80,000-$90,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.

FLSA Status: Non-exempt

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.