Legal Assistant

About the job Legal Assistant

Legal Assistant

Company: HireNow Staffing

HireNow Staffing is actively recruiting a seasoned, highly skilled Legal Assistant to join one of our valued client partners. We areseeking an experienced legal professional who excels in a fast-paced law firm environment and possesses exceptional organizational, administrative, and client service skills. This opportunity is ideal for a detail-oriented individual who can support attorneys and legal teams while ensuring accuracy,efficiency, and professionalism across all aspects of legal operations.

The successful candidate will demonstrate the ability to manage competing priorities, maintain strict confidentiality, support complex legal workflows, and contribute to a high-performing legal practice. Candidates should possess strong document management capabilities, excellent communication skills, and a proven ability to thrive in a deadline-driven environment.

Job Description

The Legal Assistant will provide comprehensive administrative and legal support to attorneys and legal professionals while ensuring client matters, legal documentation, scheduling activities, and operational responsibilities are managed efficiently and accurately.

Key responsibilities include:

• Providing administrative and organizational support to attorneys and legal staff.
• Preparing, editing, proofreading, and formatting legal documents, correspondence, reports, and presentations.
• Managing attorney calendars, appointments, meetings, and scheduling requirements.
• Coordinating client communications and supporting a high level of client service.
• Maintaining legal files, records, document management systems, and matter-related documentation.
• Assisting with electronic court filings and related filing procedures.
• Monitoring deadlines and ensuring timely follow-up on pending legal and administrative matters.
• Supporting billing activities, reporting functions, expense processing, and administrative workflows.
• Coordinating internal and external meetings while managing related logistics.
• Communicating professionally with clients, court personnel, attorneys, vendors, and internal stakeholders.
• Supporting attorneys with various administrative and legal support functions as required.

• Manhattan, New York
• Hybrid Work Arrangement
• Full-Time Direct Hire
• U.S.-Based Candidates Only

• $70,000 - $87,000 annually

• Comprehensive Benefits Package
• Medical, Dental, and Vision Coverage
• Paid Time Off
• Retirement Savings Options
• Professional Development Opportunities
• Employee Assistance Programs
• Additional Firm-Sponsored Benefits

• Minimum of three (3) years of Legal Assistant or Legal Administrative experience within a law firm or legal services environment.
• Strong proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Demonstrated experience proofreading, editing, and formatting complex legal documents.
• Experience managing multiple priorities, deadlines, and assignments simultaneously.
• Strong organizational and administrative support skills.
• Professional written and verbal communication abilities.
• Experience supporting client-facing legal operations.
• Familiarity with electronic court filing systems and legal documentation procedures.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to work effectively within a fast-paced legal environment.
• Authorized to work in the United States without sponsorship.
• No current or future visa sponsorship requirements.

• Experience supporting multiple attorneys and legal professionals simultaneously.
• Familiarity with legal technology platforms such as iManage, InTapp, LMS+, Kofax/Nuance, or similar systems.
• Experience tracking CLE requirements and managing related compliance activities.
• Experience supporting billing functions, expense reimbursements, and reporting processes.
• Exposure to litigation, probate, corporate, real estate, or other legal practice areas.
• Strong client relationship management experience.
• Demonstrated employment stability and progressive legal support responsibilities.
• Proven ability to proactively anticipate attorney and client needs.
• Experience working in high-volume legal environments with competing priorities.

• Candidates with frequent job changes, excessive employment gaps, or unstable work histories will not be accepted or interviewed.
• Less than three years of Legal Assistant or Legal Administrative experience.
• No prior law firm or legal services environment experience.
• Lack of Microsoft Office proficiency.
• No experience proofreading, editing, or formatting legal documents.
• No experience supporting attorneys or legal professionals.
• Inability to work within the required hybrid schedule.
• Requiring visa sponsorship now or in the future.
• Failure to meet the required qualifications listed above.